
Administrative Manager Lead
2 days ago
The Administrative Manager plays a crucial role in planning, directing, and coordinating the supportive services of an organization. This includes record keeping, mail distribution, telephone operations, and other office support services.
Key Responsibilities:
- Supply Chain Management: Providing necessary supplies for reception, switchboard, mail room, and kitchen by establishing policies, procedures, and work schedules.
- Communication Systems: Maintaining communication systems by evaluating options, maintaining equipment, and approving invoices.
- Team Management: Recruiting, selecting, orienting, and training administrative staff while maintaining a safe and secure work environment.
- Performance Evaluation: Communicating job expectations, monitoring, and appraising job results; coaching, counseling, and disciplining employees as needed.
- Materials Procurement: Purchasing printed materials and forms by negotiating price, quality, and delivery.
- Special Projects: Completing special projects by organizing and coordinating information and requirements.
- Filing and Retrieval: Developing and utilizing filing and retrieval systems for historical reference.
- Team Collaboration: Documenting and communicating actions, irregularities, and continuing needs among teams.
- Professional Development: Attending educational workshops, benchmarking professional standards, and reviewing publications to maintain expertise.
- Quality Improvement: Improving program and service quality by devising new applications and updating procedures.
- Financial Management: Anticipating requirements, submitting information for budget preparation, and monitoring costs.
Job Specification:
- ISO Principles: Familiarity with ISO principles, standards, and inspection methods.
- Organizational Skills: Superior organizational, coordination, and multitasking abilities.
- Time Management: Excellent time management skills that help fulfill obligations without delays.
- Communication Skills: Capability of communicating, suggesting, negotiating, and explaining proficiently.
- Training: Ability to train juniors in quality inspection and analysis techniques.
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