Administrative Team Member

6 days ago

Karachi, Sindh, Pakistan beBeeAdministrative Full time 300,000 - 600,000
Administrative Assistant

The Administrative Assistant plays a pivotal role in the smooth operation of our organization. This position oversees and coordinates various tasks, ensuring seamless execution of building operations and maintenance functions.

  • Coordinates and assigns maintenance and repair work to technicians, vendors, and contractors, ensuring timely completion.
  • Oversees soft service operations, providing instruction and managing day-to-day responsibilities.
  • Responds promptly to client inquiries and complaints, delivering high-quality service and maintaining customer satisfaction.
  • Follows up with clients to ensure their needs are met.
  • Conducts facilities inspections and prepares comprehensive reports.
  • Maintains relationships with vendors, trains them on work order and billing procedures, and processes invoices accurately.
  • Reviews financial reports, explains variances, and works with the finance team to correct errors.
Key Responsibilities:
  • Manage vendor relationships and train vendors on work order and billing procedures.
  • Process invoices and ensure accurate cost center coding.
  • Review periodic reports and work with the finance team to correct errors.
Requirements:
  • General Education Degree or equivalent.
  • Preference for Engineering, Administrative, or Facilities-related qualification.
  • Minimum 03 years of related experience and/or training.
Communication Skills:
  • Ability to comprehend and interpret instructions, short correspondence, and memos.
  • Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
Financial Knowledge:
  • Requires basic knowledge of financial terms and principles.

Seniority level: Entry level, Employment type: Full-time, Job function: Administrative

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