School Meal Program Operations Manager

2 days ago

Quetta City Tehsil, Pakistan beBee Careers Full time
Program Operations Manager Job Summary

This is a critical role responsible for ensuring the effective implementation and oversight of the School Meal Program in Quetta. The successful candidate will work closely with various stakeholders to achieve program objectives, manage resources, and lead the program team.

Detailed Responsibilities:
  • Program Development and Implementation (40%):
    • Develop and implement strategies to achieve program objectives within specified timeframes and quality standards.
    • Oversee daily operations of the school meal program, ensuring meals meet nutritional requirements and student preferences.
    • Collaborate with nutritionists, dietitians, and cafeteria staff to create meal plans complying with regulatory guidelines and nutritional standards.
    • Promote healthy eating and address diverse student needs through aligned food services.
    • Conduct regular monitoring visits to schools, coordinating with administrations to ensure effective meal delivery and assess performance.
    • Provide orientations and training to staff and stakeholders on program objectives and procedures.
    • Coordinate with logistics, finance, and HR teams to ensure timely resource allocation and program support.
    • Foster collaboration with diverse stakeholders, including government officials, school administrations, and community leaders.
    • Ensure compliance with local, state, and provincial regulations on food safety, sanitation, and nutritional standards.
    • Monitor and enforce food safety protocols, including storage, handling, and sanitation procedures.
    • Serve as primary liaison with Field Coordinator on program-related activities.
    • Facilitate effective communication and maintain strong relationships with key partners and stakeholders.
    • Coordinate field operations, including monitoring, evaluation, and reporting, to ensure quality and accountability.
  • Budget and Financial Management (20%):
    • Develop, manage, and monitor the program budget to ensure cost efficiency without compromising quality.
    • Regularly review spending and identify cost-saving opportunities.
    • Prepare financial reports detailing program expenses, including food, inventory, and supply chain costs.
  • Supply Chain Management (15%):
    • Oversee the entire food supply chain, from sourcing ingredients to inventory management and delivery coordination.
    • Supervise store staff in daily stock entries and guide supply chain staff on planning, organization, and operational efficiency.
    • Manage the fleet of delivery vehicles, ensuring maintenance, compliance with food safety standards, and cost optimization.
    • Plan and schedule transportation routes to ensure timely food deliveries while reducing costs.
  • Reporting (15%):
    • Report regularly to Field Coordinator and Country Program Coordinator on activities, progress, achievements, and challenges through daily, weekly, and monthly reports.
    • Document challenges, lessons learned, and best practices for future program improvements.
  • Human Resources (10%):
    • Manage and supervise program staff, including cooks, storekeepers, security personnel, meal packers, and distributors.
    • Oversee recruitment, evaluation, and deployment of staff to ensure optimal utilization and service delivery.
    • Anticipate and plan for human resource needs, addressing conflicts and fostering a positive work environment.
    • Ensure compliance with HR policies and guide program staff.

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