Administrative Operations Specialist

2 days ago

Islamabad, Islamabad, Pakistan beBeeAdministrative Full time 6,000,000 - 8,000,000
Office Administrator Role

We are seeking an organized, detail-oriented, and dependable Office Administrator to manage the day-to-day administrative operations of our office. This role is crucial in maintaining a productive and well-functioning workspace, supporting various teams, and ensuring smooth internal processes.

  • Maintain logs and track issuance/returns of all office assets (e.g., laptops, furniture, equipment).
  • Oversee regular asset maintenance and servicing.
  • Collect, verify, and report office expenses and employee reimbursements.
  • Ensure daily office cleanliness and coordinate maintenance staff.
  • Manage vendor relations, quotations, deliveries, and payment records.
  • Organize logistics for meetings, trainings, and internal events, including refreshments and setups.
  • Act as the central point for administrative support and interdepartmental coordination.
  • Handle office calls and general inquiries.
  • Maintain a complete and up-to-date employee directory, including onboarding and offboarding records.
  • Track attendance, leaves, and absences; prepare monthly summaries for HR.
  • Monitor and reorder office supplies; maintain inventory records.
  • Identify and resolve infrastructure issues promptly.

The ideal candidate will possess a Bachelor's degree in Business Administration, Management, or a related field, and 2+ years of experience in office administration or a similar role. Strong command of Microsoft Office (Word, Excel, Outlook) and excellent communication, time management, and organizational skills are also essential.

Requirements
  • Bachelor's degree in Business Administration, Management, or a related field
  • 2+ years of experience in office administration or a similar role
  • Strong command of Microsoft Office (Word, Excel, Outlook)
  • Excellent communication, time management, and organizational skills
  • Ability to multitask and adapt in a fast-paced environment

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