
Remote Executive Support and Financial Administrator
1 day ago
This role is a full-time remote position that combines executive support, administration, research, customer management, and accounting.
Main Responsibilities:- Provide secretarial and executive support: manage calendars, schedule meetings, prepare agendas, take minutes, maintain action logs, coordinate travel and bookings, draft correspondence, and prepare professional presentations.
- Maintain administration and HR tasks: staff files and records, track attendance/leave, assist in onboarding, manage contracts and documentation, handle office records, and ensure organized digital filing systems.
- Conduct research and reporting: market, business, and competitor research; prepare summaries, briefing notes, and reports; compile weekly/monthly KPI dashboards; support management with analysis and insights.
- Support customers and sales: respond to inquiries, prepare quotations and statements, maintain CRM data, follow up on service requests, coordinate deliveries, and ensure service SLAs are met.
- Manage procurement and vendor relationships: request and compare supplier quotations, prepare and track purchase orders, coordinate with vendors and logistics, and maintain accurate procurement records.
- Perform finance and accounting tasks: bookkeeping, accounts payable/receivable, bank and cash reconciliations, monthly closings, invoicing, collections follow-ups, petty cash management, expense control, budget tracking, and preparation of financial and management reports.
- Degree or certification in Accounting/Finance.
- Minimum 6 years of relevant experience.
- Proficient in QuickBooks, Excel/Sheets, and office productivity tools.
- Excellent English (written/spoken), with strong organizational and communication skills.
- Reliable remote work setup with full-time availability during assigned hours.
- Opportunity to work with a dynamic team.
- Professional growth and development.
- Competitive compensation and benefits package.
- This role offers a unique blend of administrative, financial, and analytical responsibilities.
- The ideal candidate will possess excellent organizational, communication, and technical skills.
- We are looking for a highly motivated and detail-oriented individual who can work independently and as part of a team.
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