Executive Assistant Coordinator

5 days ago

Lahore, Punjab, Pakistan beBee Careers Full time

Are you an organized and detail-oriented individual looking for a new challenge? We have an exciting opportunity for an Executive Assistant Coordinator to join our team.

Job Description:

This role involves ensuring effective administrative services and monitoring activities across the department. The successful candidate will possess strong analytical and problem-solving skills, with the ability to negotiate and communicate effectively with stakeholders.

The ideal candidate will have experience in coordinating travel arrangements, managing calendars, and maintaining accurate records. Proficiency in MS Office applications, Windows, and Internet is essential for this role.

Responsibilities:

  • To ensure the maintenance of attendance and all types of leave records.
  • Responsible for maintaining office building, furniture, water, and power supply systems.
  • Responsible for ensuring the standards of products/supplies and following up repair/maintenance activities as needed.
  • Responsible for maintaining good working relations with suppliers and vendors to get things done efficiently and effectively.
  • Responsible for properly maintaining files of all Admin related records for smooth operations of the department.
  • To liaise with government agencies like WAPDA, Police, and other agencies/suppliers like TCS, DHL, TNT, American Express, Chamber of Commerce, Hotels & assorted contractors.
  • Responsible for provision of pool car/rent-a-car, scrutiny of bills, and distribution for charging to various cost centers.
  • To ensure timely arrangement of all passports, visas, and hotel reservations (Local & overseas).
  • Responsible for registration and insurance of all company vehicles, its maintenance, and provision of pool car/rent-a-car.
  • To take initiatives in making the admin department a very efficient facilitator and carry out any other task assigned by the Executive Management.
Job Specification:

Highly committed, motivated professional with strong work ethic and client-oriented approach.

Strong analytical and problem-solving ability with willingness to work under stressed conditions.

Result-oriented and target-driven approach.

Possessing excellent communication, interpersonal, and negotiation skills.

Proficient in using MS Office applications, Windows, and Internet.

Location: Information Technology and Services - Lahore, Pakistan

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