Executive Assistant Coordinator

3 days ago

Lahore, Punjab, Pakistan beBee Careers Full time

Job Description: We are seeking an experienced Executive Coordinator to provide administrative support to our Executive Director. The successful candidate will have excellent organizational skills, strong communication abilities, and the ability to work independently with minimal supervision.

Responsibilities:

  1. Manage the Executive Director's schedule and coordinate appointments
  2. Organize and maintain important business documents and reports
  3. Handle correspondence, emails, and phone calls with professionalism
  4. Prepare high-quality reports, presentations, and data summaries
  5. Assist in tracking project timelines, deliverables, and action items
  6. E nsure strong documentation and reporting across all subsidiaries
  7. Support the Executive Director in implementing and monitoring company-wide systems and ERPs
  8. Coordinate with department managers to ensure smooth workflow and communication
  9. Develop and maintain a structured document control system for business operations
  10. Assist in employee scheduling, recruitment coordination, and HR documentation
  11. Maintain structured employee performance tracking and reporting
  12. Help foster a positive workplace culture and support team development
  13. Utilize digital and physical tools for reporting, data management, and organization
  14. Ensure timely and structured reporting on company operations, financials, and HR matters
  15. Assist in our roll out of ERP and other platforms to improve efficiency
  16. Continuously improve document control and digital record-keeping

Requirements:

  • Bachelor's degree in Business Administration, Management, Horticulture, Architecture, or Project Management degrees will also be considered
  • 1-3 years of experience in a similar role, preferably in a corporate setting
  • Strong technical skills – proficient in Microsoft Office, Google Workspace, and ERP systems
  • Excellent reporting and document management skills – ability to create structured reports and maintain organized records
  • Highly organized, detail-oriented, and proactive in problem-solving
  • Strong communication skills (written and verbal)
  • Ability to multitask, prioritize tasks, and work under pressure
  • Professional, trustworthy, and able to handle confidential information with discretion

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