Project Coordinator

6 days ago

Lahore, Punjab, Pakistan beBee Careers Full time
Project Coordinator - Operations

We are seeking a detail-oriented and proactive Project Coordinator to join our Operations team. The ideal candidate will possess a strong background in planning, basic level of control system understanding to identify and manage site teams, commercial administration, invoicing, and team coordination.


Key Responsibilities:
  • Collaborate with O&M Managers, Assistant Managers, and Team Leads to meet operational targets.
  • Maintain site coverage and rotational planning to ensure uninterrupted contract delivery and compliance with SAI standards.
  • Coordinate site schedules to ensure 100% compliance with staffing and coverage requirements.
  • Ensure adherence to internal/external audits, QHSE standards, and client feedback mechanisms.
  • Collect and compile monthly and quarterly reports with inputs from site teams and Leads.
  • Assist in internal expense tracking and effective use of SSAS tools.
  • Liaise with Logistics and HR teams for team onboarding, deployment, and site rotations.

Commercial Planning & Invoicing:
  • Monitor project finances, including payment tracking, purchase orders, invoicing, and statements while maintaining confidentiality.
  • Prepare Work-In-Progress (WIP) and monthly management reports independently.
  • Develop dashboards for financial and operational insights.
  • Conduct P&L analysis and maintain costing sheets, budgets, and financial approvals in coordination with the O&M Manager.

Vendor & Accounts Management:
  • Verify and process vendor invoices for timely payment.
  • Ensure timely invoicing and receivables across all operational regions in line with contract terms.
  • Reconcile financial records and system reports; produce monthly account analysis and summaries.

Requirements:
  • Bachelor's or Master's Degree in Engineering (preferably Electrical, Electronics, Mechatronics, or Telecom).
  • Minimum 3+ years in project planning/administration; 1–3 years of team rotation and administrative planning experience.
  • Proficient in MS Project or equivalent planning software; advanced MS Excel, PowerPoint, and Word skills.
  • Proven experience in financial tracking, reporting, and commercial administration.
  • Strong organizational and leadership skills with cross-functional collaboration experience.
  • Excellent written and verbal communication skills.
  • Knowledge of HSE standards and safety protocols.
  • High integrity with the ability to handle sensitive information confidentially.

What We Offer:
  • Global Exposure: Opportunities to work on international projects and collaborate with global teams.
  • Competitive Compensation: A salary package that recognizes your expertise and contributions.
  • Annual Bonus: Performance-driven rewards based on your gross pay to celebrate your achievements and contributions.
  • Health & Wellness: Comprehensive medical insurance for you and your dependents.
  • Learning Opportunities: Access to training programs, workshops, and certifications to enhance your skills.
  • Work-Life Balance: Paid time off, including annual leave and holidays.
  • Inclusive Environment: A workplace that celebrates diversity and fosters collaboration.

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