Chief Administrative Officer, Laboratory Functions

1 day ago

Karachi, Sindh, Pakistan beBeeAdministrative Full time 1,500,000 - 2,500,000
Senior Assistant Job Overview

The role of Senior Assistant involves providing high-level administrative and clerical support to ensure the smooth functioning of laboratory functions.

  • Manage and maintain calendars, schedule meetings and events with accuracy and efficient time management
  • Provide administrative and clerical assistance to guarantee the seamless operation of Lab activities
  • Raise material stock and personal requisition requests as per departmental needs
  • Coordinate with HR and other departments for scheduling interviews and appointments
  • Handle business communication effectively, including emails, presentations, drafting memos, business letters, and questionnaires
  • Maintain and file confidential information in personnel files of direct reports of the Laboratory Director
  • Support the organization of meetings, workshops, and conferences for the department
  • Ensure effective logistical arrangements for department meetings and prepare meeting minutes
  • Liaise with concerned parties for travel arrangements, purchases, payment releases, and reimbursement matters
  • Update necessary records related to international accreditation agencies CAP and JCIA
Key Responsibilities:
  • Calendar Management: Manage and maintain the Laboratory Director's calendar, ensuring accuracy and efficient time management.
  • Administrative Support: Provide administrative and clerical support to ensure the smooth functioning of Lab activities.
  • Material Requisition: Raise material stock and personal requisition requests as per departmental needs.
  • Interview Coordination: Coordinate with HR and other departments for scheduling interviews and appointments.
  • Business Communication: Handle business communication effectively, including emails, presentations, drafting memos, business letters, and questionnaires.
  • Confidential Information: Maintain and file confidential information in personnel files of direct reports of the Laboratory Director.
  • Meeting Organization: Support the organization of meetings, workshops, and conferences for the department.
  • Logistical Arrangements: Ensure effective logistical arrangements for department meetings and prepare meeting minutes.
  • Reimbursement Matters: Liaise with concerned parties for travel arrangements, purchases, payment releases, and reimbursement matters.
  • Record Keeping: Update necessary records related to international accreditation agencies CAP and JCIA.

This role requires a highly organized individual with excellent communication skills, who can work independently and collaboratively as part of a team. The ideal candidate will have a strong attention to detail, be able to prioritize tasks effectively, and maintain confidentiality when handling sensitive information.

Benefits: This position offers a competitive salary and benefits package, including opportunities for professional growth and development.

Requirements: To be successful in this role, you will need to possess excellent communication and organizational skills, a strong attention to detail, and the ability to work independently and collaboratively as part of a team.

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