Experienced Vendor Relationship Manager

3 days ago

Islamabad, Islamabad, Pakistan beBeeVendorManagement Full time 9,000,000 - 12,000,000

Job Opportunity:

We are seeking a skilled and proactive professional to oversee vendor contract management, ensuring efficient delivery of employee services and operational support.

Key Responsibilities:

  • Manage vendor coordination, facility upkeep, invoice processing, and employee engagement activities.
  • Oversee employee transport and fleet operations, including scheduling, driver coordination, vehicle maintenance, fuel card issuance, and compliance with safety and regulatory standards.
  • Coordinate domestic and international travel and accommodation for employees and guests, aligning with company policies and ensuring cost-efficiency and timely execution.
  • Administer courier and mailroom services, ensuring timely dispatch and receipt of domestic and international packages, and monitoring service performance.
  • Ensure availability and distribution of office essentials, including stationery, pantry supplies, and drinking water, while maintaining stock levels and vendor relationships.
  • Lead onboarding and performance management of facility vendors, ensuring compliance, documentation, SLA monitoring, and continuous improvement.
  • Support office space planning and allocation, ensuring timely setup of workstations for new hires in coordination with HR, IT, and admin teams.
  • Manage facility upkeep, repair works, and minor infrastructure upgrades, ensuring a safe, clean, and functional work environment across all office areas.
  • Process and verify invoices for all facility-related services, including transport, travel, cafeteria, supplies, and vendors, ensuring accuracy and timely approvals.

Requirements:

  • Bachelor's degree in Business Administration, Human Resources, or related field.
  • 3-5 years of experience in facilities, administration, or employee services in a corporate or multinational environment.
  • Proven ability to manage vendors, transport services, travel logistics, and office operations effectively.
  • Strong organizational and multitasking skills with attention to detail and process orientation.
  • Proficient in Microsoft Office; knowledge of facility or vendor management tools is an advantage.
  • Skilled in invoice processing, budgeting, cost optimization, and stakeholder management.
  • Strong problem-solving abilities with a proactive, customer-focused mindset.
  • High level of integrity and discretion in handling confidential matters.
  • Ability to work independently and collaboratively across functions in a fast-paced environment.
  • Familiarity with workplace health, safety, and compliance standards.

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