Proposal & Vendor Surveillance Coordinator

4 weeks ago

Islamabad, Islamabad, Pakistan Velosi Asset Integrity Limited Full time
Proposal & Vendor Surveillance Coordinator

Contact us at the Velosi office nearest to you or submit a business inquiry online.

The strength of our approach comes from offering a multiregional service while meeting local needs. Velosi achieves this because we operate in selected world's major established and emerging markets.

MD, Velosi Asset Integrity Limited

Velosi is always looking for talented people to become its team members. We realize that productive people are always a good addition to our organization. So if you have the financial acumen and the passion to work with some of the biggest companies in the world, join in

Job Type: Full-time, Permanent

Education: Bachelor's degree in Engineering, Business Administration, Supply Chain, or a related field.

Job Responsibilities

Proposal Coordination:

  • Coordinate the development and submission of technical and commercial proposals in response to RFPs/RFQs.
  • Liaise with cross-functional teams (engineering, procurement, legal, finance) to gather necessary input for proposals.
  • Ensure all proposal documentation complies with client requirements and internal quality standards.
  • Maintain proposal schedules, ensure deadlines are met, and track submission status.
  • Assist in bid/no-bid analysis and maintain records of submitted proposals and outcomes.
  • Coordinate vendor surveillance plans in collaboration with the quality, procurement, and project teams.
  • Monitor vendor performance, production schedules, and quality control processes.
  • Liaise with third-party inspectors and vendors to ensure compliance with contract requirements, specifications, and delivery timelines.
  • Track and report on vendor inspection activities, NCRs (Non-Conformance Reports), and corrective actions.
  • Maintain up-to-date records of vendor evaluations, audits, and surveillance reports.
As our ideal candidate, you should have:
  • Bachelor's degree in Engineering, Business Administration, Supply Chain, or a related field.
  • Minimum 3 years of experience in proposal coordination, procurement, or vendor surveillance.
  • Strong understanding of procurement processes, vendor qualification, and contract compliance.
  • Familiarity with project execution cycles, particularly in EPC/EPCM environments.
  • Proficient in MS Office (Word, Excel, PowerPoint), and ERP systems (SAP, Oracle, etc.)
  • Excellent organizational, communication, and time management skills.
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