
Real Estate Operations Specialist
2 days ago
Real Estate Operations Specialist
We're seeking a highly capable operations specialist to drive the success of our real estate business. If you're someone who thrives on efficiency and can juggle multiple tasks without dropping the ball, this may be the ideal role for you.
This position is crucial in a fast-growing, media-savvy real estate brand. You'll play a key part in keeping operations tight, listings on track, and client communications seamless by:
- Preparing and organizing listing materials, disclosures, marketing content, and signage
- Scheduling vendors and tracking listing timelines
- Ensuring accurate MLS entry and listing quality across all platforms
- Supporting property launch campaigns through checklist execution and content coordination
You will handle day-to-day responsibilities such as:
- Transaction oversight: Monitoring contract-to-close timelines, coordinating with clients, attorneys, lenders, and cooperating agents
- Operational support: Maintaining and improving internal systems, SOPs, and workflows
- Client experience & relationship building: Coordinating closing gifts, event invites, review requests, and follow-ups
- Light marketing & brand tasks: Assisting with posting or scheduling content across social platforms
To succeed in this role, you should have:
- 3+ years in real estate operations, listing coordination, or high-level admin support
- A solid understanding of the real estate process from pre-listing to post-closing
- Strong organizational skills and the ability to manage competing priorities
- Proficiency in tools like Google Workspace, Docusign, Canva, Follow Up Boss, and MLS systems
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