Office Assistant

6 days ago


Karachi, Sindh, Pakistan Aga Khan University Full time

Company Profile

Aga Khan University (AKU) is a leading private international university chartered in 1983. Our core mission is to provide education, research, and healthcare of international standard relevant to Pakistan and the region.

The Aga Khan University Hospital, our affiliated hospital, offers a range of investigative services and state-of-the-art clinical facilities.

The Office of Research and Graduate Studies serves as the central coordination entity, guiding the University's vision to conduct research that benefits humanity and addresses the real needs of communities and people in the developing world.

AKU strives to foster a culture of diversity, equity, and inclusion, emphasizing appropriate standards for safeguarding and promoting a respectful relationship with and among its diverse workforce, and expects all employees, trainees, and partners to adhere to these principles.

Job Summary

We seek an experienced and skilled Research Office Associate to join our dynamic team. The successful candidate will assist the Research Office team with various tasks, ensure timely completion and follow-up with relevant staff, and contribute to the creation of application forms, presentations, and flyers.

Additionally, they will prepare reports on program outcomes, draft and edit memos, concept notes, TORs, progress reports, and other research office reports. Effective communication of project progress to the project head and ensuring all milestones are met is crucial.

Moreover, the candidate will submit conference papers and abstracts related to grant administration, provide logistical support for office events, and assist the team with various ad-hoc administrative tasks as needed.

Lastly, they will download daily audit logs, manage backups, coordinate with the vendor for payments, implement system improvements, extract reports, and assist users from Grant Management Software.

Key Qualifications

  • Bachelor's degree in any administration-related field.
  • Minimum of 2 years or more of relevant experience.
  • Strong written and verbal communication skills for effective stakeholder engagement.
  • Proficient in MS Office, excellent verbal communication, and strong presentation skills.
  • Strong organizational skills for timely task completion.
  • Pleasant interpersonal skills and ability to build and maintain relationships with stakeholders.
  • The mindset, willingness, and attitude to learn, take on new responsibilities and grow in expertise.

Comprehensive employment reference checks will be conducted.



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