Administrative Support Officer

5 days ago


Karachi, Sindh, Pakistan Aga Khan University Full time

Company Overview

Aga Khan University, a pioneering institution in Pakistan's educational landscape, was chartered in 1983. Its mission is to provide education, research, and healthcare of international standard relevant to Pakistan and the region.

The Aga Khan University Hospital, affiliated with the University, boasts well-equipped investigative services and provides cutting-edge clinical facilities.

The Office of Research and Graduate Studies serves as the central coordination entity, supporting the University's vision to conduct research that contributes to the global body of knowledge and advances public policy in response to the real needs of communities and people in the developing world.

AKU promotes a diverse and inclusive culture, upholding standards for safeguarding and promoting a respectful relationship with and between its diverse workforce, and expects all employees, trainees, and partners to share this commitment.

Key Responsibilities

The successful candidate will assist the Research Office team with various tasks, ensuring timely completion and follow-up with relevant staff.

They will also support the creation of application forms, presentations, and flyers, as well as manage internal and external communications.

In addition, they will prepare reports on program outcomes for evaluation and assessment purposes, draft and edit memos, concept notes, TORs, progress reports, and other research office reports.

Effective communication of project progress to the project head and ensuring all milestones are met is also essential.

Furthermore, the candidate will submit conference papers and abstracts related to grant administration, provide logistical support for office events, and assist the team with various ad-hoc administrative tasks as needed.

Lastly, they will download daily audit logs, manage backups, coordinate with the vendor for payments, implement system improvements, extract reports, and assist users from Grant Management Software.

Essential Requirements

  • Bachelor's degree in any administration-related field.
  • Minimum of 2 years or more of relevant experience.
  • Strong written and verbal communication skills for effective stakeholder engagement.
  • Proficient in MS Office, excellent verbal communication, and strong presentation skills.
  • Strong organizational skills for timely task completion.
  • Pleasant interpersonal skills and ability to build and maintain relationships with stakeholders.
  • The mindset, willingness, and attitude to learn, take on new responsibilities and grow in expertise.

Comprehensive employment reference checks will be conducted.



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