Executive Support Specialist

5 days ago

Islamabad, Islamabad, Pakistan beBeeSupport Full time 8,000,000 - 12,000,000
Job Title: Executive Support Specialist

We are seeking a highly organized, detail-oriented and proactive support specialist to provide comprehensive assistance to our executive leadership.

Key Responsibilities:
  • Calendar Management:Efficiently manage complex calendars, including scheduling meetings across multiple time zones, coordinating appointments and ensuring optimal time allocation.
  • Meeting Coordination:Schedule, prepare for and follow up on meetings, including sending agendas, taking high-quality minutes, tracking action items and ensuring deadlines are met.
  • Project Coordination:Assist in planning and tracking strategic projects and initiatives; follow up with internal and external stakeholders to ensure progress and alignment.
  • Stakeholder Management:Serve as a key liaison between executives and internal/external stakeholders. Maintain strong professional relationships and ensure smooth communication.
  • Administrative Support:Prepare presentations, reports and communication on behalf of the executive. Maintain confidential files and records with the utmost professionalism.
  • Travel & Logistics:Arrange domestic and international travel, including flights, accommodation, ground transport and itineraries.
  • Task & Time Management:Prioritize and manage multiple tasks independently while maintaining attention to detail and meeting deadlines.

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