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Executive Support Specialist

2 weeks ago

Islamabad, Islamabad, Pakistan Basecampdata Full time $90,000 - $120,000 per year

ROLE SUMMARY

This is not an admin role, it's a high-trust, high-impact execution partnership. Build and run systems keeping a senior executive focused, aligned, and ahead across multiple business units. Convert complexity to clarity through operational excellence, strategic tracking, and precise communication.

KEY RESPONSIBILITIES


1. Operational Execution

● Manage executive calendar—strategic prioritization, conflict elimination, energy optimization

● Filter all communications—summarize and escalate only what matters

● Execute meeting workflows—preparation, documentation, follow-ups, outcome tracking

● Maintain structured systems—ensure operational clarity and efficiency


2. Strategic Implementation

● Track initiatives through live dashboards—maintain momentum on priorities

● Monitor deadlines—send nudges, escalate delays, ensure accountability

● Prepare concise decision materials—support efficient decision-making

● Align all work with strategic priorities—filter lower-value activities


3. Communication Management

● Draft and refine high-quality communications—represent executive voice

● Liaise across teams without diluting context—maintain message integrity

● Respond with precision and judgment—adapt tone to audience and context

● Present relevant information concisely—highlight action implications


4. Personal Support (Limited Scope)

● Handle select personal logistics—maintain absolute discretion

● Balance business with personal commitments—ensure seamless integration

● Coordinate travel and appointments—execute with attention to detail

● Manage boundaries with sophistication—protect executive time and energy

SUCCESS PROFILE


Core Traits

● Proactive: Work 3-5 steps ahead, prevent issues before materialization

● Structured: Think in systems, maintain order amid complexity

● Sharp Communicator: Write and speak with exceptional clarity and precision

● Reliable: Deliver consistently, handle sensitive matters with absolute discretion

● Fast & Precise: Operate with speed without sacrificing accuracy

● Responsive: Short response time for urgent matters during EST hours


Technical Fluency

● Advanced mastery of productivity suites and collaboration tools

● Project management platform expertise

● Business communication tool proficiency



Requirements

MINIMUM QUALIFICATIONS


● 5+ years supporting senior executives in complex environments

● Track record enhancing executive productivity by 25%+

● Experience executing across multiple business units

● Exceptional English communication skills—written and verbal

● Demonstrated ability to work with minimal supervision


IDEAL TO HAVE

​

● MBA or equivalent business education

● Experience in similar industry/sector

● International business exposure

● Previous executive leadership experience

● Multi-language proficiency

● Workflow automation implementation experience