Administrative Support Professional

2 days ago

Lahore, Punjab, Pakistan beBee Careers Full time
Job Title:

An Administrative Support Professional


Job Description:

We are seeking a highly skilled administrative support professional to provide comprehensive support to our senior management team. The ideal candidate will be proficient in written and spoken English, able to effectively handle correspondence with various parties, and possess excellent organizational skills.


Key Responsibilities:
  • Correspondence Management: Write professional letters and emails to external parties, ensuring clarity and accuracy. Familiarity with different letter-writing formats is required.
  • Schedule & Meeting Management: Assist senior management with managing their schedules, arranging meetings, and ensuring all logistics are handled smoothly.
  • Travel Coordination: Organize and manage travel arrangements, including transportation, accommodation, and itinerary planning for the senior management team.
  • Office Operations: Maintain office services by organizing office operations and procedures, controlling correspondence, and reviewing and approving office supply requisitions.
  • Filing Systems & Office Organization: Oversee and maintain efficient filing systems and ensure all office records are accurate and organized.
  • Team Management: Manage and monitor clerical functions, and coordinate with external parties on matters such as purchasing and inspections.
  • Field Staff Coordination: Keep track of field staff activities, including timekeeping, assigning work, and monitoring progress.
  • Disciplinary Maintenance: Handle day-to-day office staff matters, ensuring discipline and adherence to office policies and procedures.
  • Customer Interaction: Respond to customer inquiries, resolve complaints, and ensure customer satisfaction.
  • Document Preparation: Draft, review, and format various documents, reports, and presentations accurately and professionally, adhering to industry standards.

Required Skills and Qualifications:
  1. Educational Qualifications: Minimum B.Com or Master's level.
  2. Work Experience: At least 2 years of work experience in a similar role.
  3. Computer Skills: Experience using computers for a variety of tasks, including proficiency in office software such as email, Excel, Word, and PowerPoint.
  4. Communication Skills: Excellent written and spoken English skills, with the ability to compose professional letters, emails, and documents.
  5. Organizational Skills: Strong ability to manage multiple tasks, prioritize effectively, and maintain office efficiency.

Benefits:

The successful candidate will enjoy a dynamic and challenging work environment, opportunities for professional growth and development, and a competitive compensation package.


Others:

This is an exciting opportunity to join our team as an administrative support professional. If you have the skills and qualifications we are looking for, please submit your application.

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