Executive Support Specialist

6 days ago

Lahore, Punjab, Pakistan beBee Careers Full time

About this role:

Executive Support Specialist

We are seeking a highly organized and detail-oriented Executive Support Specialist to join our team. In this role, you will provide administrative support to senior executives, ensuring the smooth operation of our executive team.

You will be responsible for managing complex schedules, coordinating meetings, handling confidential information, and providing exceptional administrative support. Your strong communication skills, ability to multitask, and attention to detail will be key to your success in this role.

Key Responsibilities:
  • Calendar Management: Coordinate and manage the schedules of senior executives, including scheduling meetings, appointments, and travel arrangements.
  • Communication: Handle incoming and outgoing communications on behalf of the executives, including emails and written correspondence.
  • Meeting Coordination: Organize and prepare for meetings, including booking venues, preparing agendas, and taking minutes.
  • Documentation: Prepare and edit documents, reports, and presentations with a high degree of accuracy and professionalism.
  • Travel Arrangements: Arrange domestic and international travel, including flights, accommodations, and itineraries.
  • Confidentiality: Maintain strict confidentiality and discretion with all sensitive information and communications.
  • Office Management: Assist with office management tasks, including ordering supplies, maintaining records, and coordinating with vendors.

Requirements:

  • Experience: Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
  • Education: Relevant diploma or degree in business administration or a related field is preferred.
  • Skills: Excellent organizational and time-management skills, strong written and verbal communication abilities, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Must speak fluent English.
  • Attributes: Proactive, detail-oriented, adaptable, and able to work independently as well as part of a team.
  • Professionalism: High level of professionalism and the ability to handle sensitive and confidential information with discretion.

Why We Offer:

  • Competitive salary and benefits package.
  • Opportunities for professional growth and career advancement.
  • Supportive and collaborative team environment.
  • Commitment to work-life balance and employee well-being.

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