Company Secretary Assistant

We are seeking a highly skilled and experienced Board Support Officer to join our team. As a key member of the organization, you will be responsible for providing support to the Board and its committees.

• Responsibilities:
• Assist the Company Secretary in organizing Board Meetings and its committees.
• Ensure compliance with financial and legal practices and maintain standards of corporate governance.
• Organize and prepare agenda for and take minutes of Board Meetings and its committees and Annual General Meetings (AGMs); along with maintaining statutory books, including registers of members, directors, and secretaries.
• Provide support in compliance matters to meet corporate governance standards.
• Maintain a current knowledge base of external corporate governance requirements, trends, and key matters of interest for Boards.
• Contribute to the establishment of internal Company Secretariat procedures, guidelines, and templates and the continued development of self-help tools.
• Assist in identifying, analyzing, and reporting on regulatory developments and best practices/good corporate governance.
• Prepare and circulate agenda of the Board and its Committees meetings.
• Ensure that the working papers provided by the Management are well on the defined format and approved by the MD prior to dispatch to the Board/Committee members.
• Prepare and dispatching of working papers files to the Board/Committee members.
• Prepare and circulate minutes, action points, and recommendations of the Board and its Committees' meetings.
• Follow up all action taken from concerned departments until the Management provides its response in writing.
• Prepare implementation status document of the Board decision and matters arising from the previous Board and Committees' meetings.
• Keep original management notes in safe custody and make them available when required.
• Keep original signed minutes in safe custody and make them available when required.
• Resolutions by Circulation.
• Maintenance of attendance registers of the Board and its Committees' meetings.
• Prepare Corporate Profiles for Annual and Quarterly Reports.
• To arrange Director's Trainings in order to comply with the requirements of Corporate Governance.
• Effecting of transfer and transmission of shares.
• Re-Validation of Dividend Warrants.
• Stock Consolidation, Splitting, and Issuance of duplicate shares.
• Pattern of Shareholding Reporting as per requirements Ministry etc.
• Handling of Unclaimed Dividend / Undelivered Shares as per applicable Law, Rule, and Regulations.
• Periodic Free Float Shares Reporting to Pakistan Stock Exchange as per applicable Law, Rule, and Regulations.
• Induction of Certificate of Leasing in CDS according to Treasury Function requirements.
• Completion of dividend reconciliation exercise.
• Finalizations of the draft write-up of the Annual Report, which requires liaison with CCD.
• To liaise with company Share Registrar and Shareholders ensuring smooth processing of Share Transfer requests and supervision and control of the department.
• Excellent written and oral communication skills.

This is an excellent opportunity for someone who has experience in corporate governance and wants to develop their career further. You will have the chance to work closely with senior leadership and contribute to the success of the organization.

The ideal candidate will have a strong understanding of corporate governance principles and be able to communicate effectively with stakeholders. They will also have excellent organizational and time management skills, as well as the ability to work under pressure.

To be successful in this role, you will need to have the following qualifications and skills:

• CA/ACMA with at least 6 years' post-membership experience or ACCA/MBA with at least 9 years of experience.
• Candidates having LLB/LLM must have 10 years of relevant experience with 3 years Bar Enrollment.
• M.Com/MPA/Other Master level degrees shall have 10 years of total experience including at least 5 years of relevant experience.
• Excellent written and oral communication skills.

We offer a competitive salary package and excellent benefits, including professional development opportunities and a supportive work environment.