Executive Support Professional

7 days ago

Islamabad, Islamabad, Pakistan beBeeSpecialist Full time
Job Title: Executive Support Specialist

We are seeking a detail-oriented and customer-focused Executive Support Specialist to join our team. This role will provide administrative support to our leadership team, ensuring seamless day-to-day operations.

  • Administrative Support:
    • Prepare and distribute digital materials, including magazines and reports.
    • Manage mailing lists, update spreadsheets, and prepare materials for mail merges.
    • Generate sales and finance reports and other documentation as requested.
    • Update and maintain company calendars, scheduling reminders and coordinating with team members.
    • Provide internal reporting and data analysis.
  • Client Communication:
    • Serve as the primary point of contact for clients regarding ad campaigns, billing inquiries, and general support.
    • Provide exceptional customer service, addressing client needs and resolving issues promptly.
  • Miscellaneous Tasks:
    • Perform quality checks on QR codes and other digital assets.
    • Assist with social media content creation and management.
    • Support business spotlight profiles, including adding content to the website.
    • Participate in the monthly magazine closure process, ensuring all materials are correctly filed and accessible.
Requirements
  • Proactive attitude and excellent time management skills.
  • Comfortable conducting basic research and analyzing data.
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to multitask and prioritize tasks effectively.
  • Proficiency in using Google Workspace, especially Google Sheets/Excel (Gmail, Docs Slides), and other relevant software.
Benefits
  • 40 hours per week (Monday-Friday, 9 am to 5 pm CST)
  • Opportunity to work remotely and be part of an equal opportunity workplace

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