Administrative Support Professional

5 days ago

Islamabad, Islamabad, Pakistan beBeeAdministrative Full time 1,800,000 - 2,500,000
Job Summary

Pakistan Tobacco Company has an exciting opportunity for a talented individual to fill the role of Executive Assistant.

This position involves managing the Head of Function's calendar, medical claims, travel & entertainment (T&E) claims, and other assigned day-to-day tasks. The successful candidate will also assist the functional leadership team with expense claims.

Responsibilities:

  • Manage calendars, coordinate appointments, and ensure timely completion of tasks.
  • Oversee travel arrangements, including booking flights, hotels, and coordinating visa applications.
  • Organize departmental meetings and events, ensuring end-to-end execution and coordination with relevant stakeholders.
  • Handle T&E portal-related matters, troubleshoot user issues, monitor ageing claims, ensure correct claim submissions, conduct training on T&E policies, and circulate regular educational communications.
  • Manage purchase orders, vendor invoices (PO & non-PO), track departmental T&E budgets, consolidate reports, and maintain records of POs, GRNs, and invoices while liaising with internal and external stakeholders.
Requirements
  • Minimum of 3–4 years of proven experience as an Executive Assistant
  • Bachelor’s degree in a relevant field
  • Proficient in administrative tasks and support systems, with strong command of English and expertise in MS Teams and MS Office tools.
  • Excellent communication skills with a strong ability in stakeholder management and the capability to independently handle administrative tasks and resolve related issues.
  • Demonstrates proactiveness, ownership, and drive, while displaying strong teamwork and interpersonal skills.
What We Offer
  • Market leading annual performance bonus (subject to eligibility)
  • A range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives
  • Opportunity to advance your career within a dynamic environment that thrives on internal progression
  • Access to online learning platforms and personalized growth programs to nurture your leadership skills
  • Continuous improvement and ongoing changes in our transformative environment
Why Join Us
  • Global Top Employer certified for offering excellent employee conditions
  • Collaborative culture that fosters inclusion, partnership, and diversity
  • Support for professionals looking to restart their careers through our Global Returners program
  • Culture that values differences and encourages talent from all backgrounds
  • Commitment to providing accommodations and reasonable adjustments throughout the recruitment process

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