Executive Assistant to Managing Director

2 days ago


Karachi, Sindh, Pakistan beBee Careers Full time
Executive Assistant to Managing Director
  • This is a unique opportunity for an experienced Executive Assistant to join our organization. The role combines core executive assistance with strategic support functions, offering the potential to evolve into a key strategy position.

The ideal candidate will have at least 5 years of work experience, with at least 3 years supporting C-level executives in global organizations.

  • Key responsibilities include:
  • Primary Responsibilities - Executive Support (50%):

Drive efficient calendar and email management across multiple time zones.

Coordinate local and international travel arrangements including visas, accommodations, and detailed itineraries.

Serve as the key communication hub between CEO, global team, and external stakeholders.

Manage sensitive information and communications with utmost discretion.

Ensure seamless day-to-day operations and anticipate administrative needs.

  • Strategic Support Functions (30%):

Prepare meeting briefing documents including background research on participants and strategic context.

Take detailed notes in key meetings and manage follow-up actions.

Support special projects and initiatives as needed.

Track and drive completion of action items across the organization.

Provide basic analysis and synthesis of information to support decision-making.

  • Administrative Support Functions (20%):

Manage existing vendors and engage with all third-party contractual partners on billing, payments, and other matters.

The successful candidate will be able to demonstrate strong organizational and problem-solving abilities, as well as excellent written and oral communication skills.

A high level of discretion when handling sensitive information is essential, along with flexibility to work across multiple time zones.

We are looking for a self-reflective and aligned individual who can maintain composure under pressure and work collaboratively with the team.



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