Assistant (Virtual Assistant / Account)

2 weeks ago

Karachi, Sindh, Pakistan The Career Buffs Full time 840,000 per year

Job Title: Assistant

Type: Full-time, Remote

Schedule: 6 days/week, 8 hours/day

About the Company

Oqba Perfumes is a growing fragrance brand based in Qatar with distribution across retail outlets and an expanding e-commerce presence. The brand blends Arabian heritage with modern elegance, offering high-quality yet affordable perfumes. This role will directly support the business operations of Oqba Perfumes and its related activities.

Role Summary

A full-time remote Assistant role combining executive support, administration, research, customer management, and accounting. Candidate must be experienced and educated in Accounting, fluent in English, organized, and proficient in QuickBooks.

Key Responsibilities

  • Secretarial & Executive Support: manage calendars, schedule meetings, prepare agendas, take minutes, maintain action logs, coordinate travel and bookings, draft correspondence, and prepare professional presentations.
  • Administration & HR: maintain staff files and records, track attendance/leave, assist in onboarding, manage contracts and documentation, handle office records, and ensure organized digital filing systems.
  • Research & Reporting: conduct market, business, and competitor research; prepare summaries, briefing notes, and reports; compile weekly/monthly KPI dashboards; support management with analysis and insights.
  • Customer & Sales Support: respond to inquiries, prepare quotations and statements, maintain CRM data, follow up on service requests, coordinate deliveries, and ensure service SLAs are met.
  • Procurement & Vendor Management: request and compare supplier quotations, prepare and track purchase orders, coordinate with vendors and logistics, and maintain accurate procurement records.
  • Finance & Accounting: bookkeeping, accounts payable/receivable, bank and cash reconciliations, monthly closings, invoicing, collections follow-ups, petty cash management, expense control, budget tracking, and preparation of financial and management reports.

Requirements

  • Degree or certification in Accounting/Finance.
  • Minimum 6 years of relevant experience.
  • Proficient in QuickBooks, Excel/Sheets, and office productivity tools.
  • Excellent English (written/spoken), with strong organizational and communication skills.
  • Reliable remote work setup with full-time availability during assigned hours.

Preferred Skills

  • Strong research and analytical writing skills.
  • Advanced Excel (pivot tables, formulas, dashboards).
  • Presentation design (PowerPoint, Google Slides, Canva).
  • Familiarity with CRM and project management tools (e.g., Trello, Notion, Monday).
  • Ability to multitask, prioritize, and manage competing deadlines.
  • High level of discretion and professionalism in handling sensitive information.

Salary

We believe in being transparent about packages and are considering a monthly salary of PKR 70,000 for this full-time remote role. We are able to negotiate slightly where the candidate has more than the experience mentioned in this job description.

Females with the requisite experience are preferred, particularly those who are looking to further their careers while working remotely.

Interested Candidates should email their CVs to and / or drop a Whatsapp Message on

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