Executive Assistant

5 days ago

Lahore, Punjab, Pakistan Cozmetica Full time 900,000 - 1,200,000 per year

Executive Assistant

Position Title:
Executive Assistant

Reports To:
[CEO/Director]

Location:
[Lahore]

Role Overview:

The Executive Assistant will provide high-level administrative and organizational support to senior management, ensuring smooth day-to-day operations. The role requires strong communication, multitasking, and problem-solving skills while handling confidential information with discretion.

Key Responsibilities:

  • Calendar & Schedule Management
  • Manage and organize the executive's calendar, appointments, and meetings.
  • Coordinate internal and external meetings, ensuring proper preparation and follow-up.
  • Correspondence & Communication
  • Draft, proofread, and manage emails, letters, reports, and other correspondence on behalf of the executive.
  • Maintain professional communication with stakeholders, clients, and staff.
  • Presentations & Documentation
  • Prepare high-quality PowerPoint presentations using Canva, MS PowerPoint, or other tools.
  • Ensure presentations are professional, creative, and ready for delivery.
  • Travel & Logistics
  • Handle travel arrangements, including flight bookings, hotel reservations, and transportation.
  • Prepare travel itineraries and coordinate with drivers and office staff as required.
  • Visa & Immigration Support
  • Manage and process visa applications and related travel documentation.
  • Ensure compliance with required timelines and submission standards.
  • Office Coordination
  • Liaise with drivers and other support staff for smooth office operations.
  • Support in organizing company events, meetings, and team activities.

Skills & Competencies Required:

  • Excellent written and verbal communication skills.
  • Strong organizational and time management skills in a fast-paced environment.
  • Proficiency in MS Office Suite, Canva, and other presentation/design tools.
  • Hands-on experience with travel coordination and visa application processes.
  • Ability to multitask, prioritize, and meet deadlines.
  • High level of confidentiality, integrity, and professionalism.
  • Strong interpersonal skills with the ability to coordinate across different teams.

Qualifications & Experience:

  • Bachelor's degree in Business Administration or a related field (preferred).
  • 2-3 years of proven experience as an Executive Assistant or in a similar administrative role.
  • Experience in handling senior-level management support.

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