Office Coordinator

Job Description: Office Coordinator

Company: ICATS CONTESTS

Position: Office Coordinator

Location: Lahore

Job Type: Full-Time

About ICATS CONTESTS

ICATS CONTESTS is a leading organizer of innovative academic and talent competitions designed to inspire students and professionals to push the boundaries of their creativity and knowledge. We provide a platform for participants worldwide to showcase their skills, gain valuable experience, and connect with a global community of peers and mentors. Our mission is to foster a spirit of healthy competition and lifelong learning.

Position Overview

We are seeking a highly organized, proactive, and energetic Office Coordinator to be the operational backbone of our dynamic organization. This role is crucial for ensuring the smooth day-to-day functioning of our office and providing critical support for our contest cycles. The ideal candidate will be a master multitasker with excellent communication skills, a keen eye for detail, and a passion for supporting a team that makes a real impact.

Key Responsibilities

Office Administration & Operations:

• Serve as the first point of contact for the office, managing phone calls, emails, and visitor inquiries in a professional and friendly manner.
• Maintain office supplies inventory by checking stock, anticipating needs, and placing orders.
• Ensure the office environment is tidy, organized, and fully operational.
• Coordinate with building management and vendors for office maintenance and services.
• Manage incoming and outgoing mail and packages.

Contest Support & Logistics:

• Provide administrative support to the contest management team during peak seasons.
• Assist with the preparation and shipment of contest materials, certificates, and prizes to participants and schools.
• Help maintain and update participant databases with a high degree of accuracy.
• Process participant registrations and respond to general inquiries from participants, parents, and educators.
• Coordinate the scheduling of meetings, judging panels, and other contest-related events.

Communication & Coordination:

• Draft, proofread, and send official communications, such as emails and newsletters.
• Act as a liaison between different internal teams (e.g., Marketing, IT, Contest Design) to ensure information flows smoothly.
• Prepare materials for internal and external meetings, including agendas and minutes.

Financial & Record Keeping:

• Assist with basic bookkeeping tasks, such as processing invoices, expense reports, and tracking budgets for office supplies.
• Maintain organized digital and physical filing systems for all administrative and contest-related documents.

Qualifications & Skills

Required:

• Proven experience as an Office Coordinator, Administrative Assistant, or similar role.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• High level of discretion and confidentiality.
• A positive, "can-do" attitude and the ability to work both independently and as part of a team.

Preferred:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field.
• Familiarity with basic database management.
• Basic understanding of social media platforms.

What We Offer

• A competitive salary package.
• A vibrant, supportive, and mission-driven work culture.
• Opportunities for professional growth and development.

How to Apply

Interested candidates should submit their resume and a cover letter detailing their interest and qualifications to with the subject line "Office Coordinator Application".

ICATS CONTESTS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: Rs30, Rs75,000.00 per month

Work Location: In person