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Executive Assistant

2 weeks ago

Karachi, Sindh, Pakistan Arc Inventador Pvt Ltd Full time $4,000 - $8,000 per year

The Personal Secretary to the CEO will provide high-level executive support, ensuring smooth day-to-day operations of the CEO's office. The role demands exceptional organizational skills, confidentiality, and the ability to manage complex schedules, communication, and coordination in a fast-paced software development environment.

Executive Support & Administration

  • Manage the CEO's calendar, schedule meetings, and coordinate appointments with internal teams, clients, and stakeholders.
  • Prepare and organize documents, reports, presentations, and correspondence for the CEO.
  • Handle confidential and sensitive information with the highest level of discretion.
  • Coordinate travel arrangements, itineraries, and logistics for domestic and international trips.

Communication & Coordination

  • Act as the primary point of contact between the CEO and internal/external stakeholders.
  • Draft, review, and manage emails, memos, and business communication on behalf of the CEO.
  • Ensure timely follow-up on pending tasks, project updates, and business initiatives.

Operational Support

  • Liaise with department heads to monitor progress on strategic projects and provide timely updates to the CEO.
  • Maintain records of key meetings, decisions, and follow-up action items.
  • Assist in preparing agendas, minutes, and briefing materials for board meetings, client pitches, and industry events.

Industry-Specific Responsibilities

  • Understand software house workflows, development lifecycles, and technical terminology to facilitate smooth communication between the CEO and tech teams.

  • Coordinate with project managers, business analysts, and development teams for updates on software releases, client deliverables, and operational KPIs.

  • Bachelor's degree in Business Administration, Management, or a related field.

  • 3–5 years of experience as a Personal/Executive Secretary, preferably in the IT or software house industry.
  • Strong understanding of IT/software development industry operations and terminologies.
  • Excellent written and verbal communication skills in English.
  • Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint) and productivity tools like Google Workspace, Trello, Asana, or similar.
  • High level of confidentiality, discretion, and professionalism.
  • Strong organizational, multitasking, and time-management abilities.
  • Ability to work under pressure and adapt to a fast-paced environment.

Job Timing : 4:00 pm till 12:00 am

Location : P.E.C.H.S Block 6

Company Transportation will be provided.