Admin & Office Specialist

3 days ago

Lahore, Punjab, Pakistan Mergestack Full time 250,000 - 500,000 per year

Company Description

Mergestack is an engineering and software agency that brings vision to life digitally. We work together with the clients and combine their expertise with ours to deliver the type of Application development that can transform the business.

Role Description

1. Office & Facility Management

Oversee day-to-day office operations, cleanliness, and maintenance.

Ensure smooth functioning of utilities, internet, and office equipment.

Supervise housekeeping and ensure compliance with cleanliness and hygiene

standards.

Manage workspace allocation, seating arrangements, and upkeep of office assets.

2. Procurement & Inventory

Handle procurement of office supplies, stationery, pantry, and IT equipment.

Negotiate and manage vendor contracts to ensure cost-effectiveness.

Maintain and track inventory records to avoid shortages or overstocking.

3. Administrative Operations

Develop and enforce office policies, rules, and procedures.

Maintain updated administrative records, invoices, and service agreements.

Handle company correspondence, mail, and courier services.

Oversee security, safety, and compliance with administrative protocols.

4. People & Event Coordination

Coordinate logistics for meetings, training sessions, and company events.

Assist HR in onboarding/offboarding processes (desk setup, ID cards, etc.).

Manage travel arrangements, hotel bookings, and transportation for staff or guests.

5. Vendor & Expense Management

Build relationships with external vendors, service providers, and maintenance teams.

Monitor admin budgets, handle petty cash, and track monthly expense reports.

Ensure timely payments and documentation for all admin-related expenses.

6. Compliance & Reporting

Ensure compliance with legal, safety, and organizational policies.

Prepare periodic reports on admin operations, budgets, and maintenance activities.

Support audit requirements related to facilities, vendor management, and procurement.

Qualifications

  • Strong communication and customer service skills
  • Proficiency in administrative assistance and office administration
  • Basic accounting skills
  • Excellent organizational and multitasking abilities
  • Attention to detail and accuracy
  • Ability to work independently and as part of a team
  • Bachelor's degree in Business Administration, Office Management, or related field is preferred
  • Previous experience in a similar role is a plus

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