Project Administrator

24 hours ago

Lahore, Punjab, Pakistan XAD Technologies Full time 250,000 - 500,000 per year


PURPOSE OF ROLE:

The Project Administrators main purpose is to provide administrative support to the Management and the Project Core Team.

KEY RESULT AREAS:

Responsibilities include but are not limited to the following:

  • Providing administrative support to the Project Core Team and the management
  • Produce a project governance matrix that will detail the regular meetings and reviews that the Project Core Team is responsible for / involved in.
  • Organizing meetings both external and internal, arranging travel and organising all office requirements to be provided to the Project Core Team.
  • Maintain and update company databases
  • Record keeping in excel file a as well as in physical form. Controlling and auditing communication of both incoming and outgoing correspondences
  • Prepare regular reports on expenses and office budgets
  • Support the Finance department in getting chamber letters.
  • Support in collecting other visa-related documents when required.
  • To keep Leave records properly filing, scanning, and circulation to the relevant staff.
  • Support in making the timesheets and checking the daily attendance register concerning the leave record.
  • Keeping a record of all DNs & managing submission of DNs to PR accordingly.
  • Manage to Collect letters from PR and circulate them simultaneously
  • Purchase of material from the market plus Local purchase of grocery and cleaning items etc.
  • Scanning (DN, Letters, Documents, Expenses, etc.) Scanning (cash advance requests, travel requests, and travel expense claim forms, and medical claims of all staff.
  • To put hard copies of approved cash advance requests and approved expenses, after circulation.
  • Any other assignments from the Line Manager/Management.

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