Senior Document Controller

4 days ago

Karachi, Sindh, Pakistan HRSG Full time 900,000 - 1,200,000 per year

Key Responsibilities:1. Document Control Operations

  • Manage the day-to-day operations of the document control team and ensure adherence to the project's document control procedures.
  • Maintain and update the Electronic Document Management System (EDMS) to ensure proper classification, version control, and traceability.
  • Ensure timely distribution and retrieval of documents from internal departments, subcontractors, and vendors.

2. Document Review & Compliance

  • Review incoming and outgoing documents for accuracy, formatting, and compliance with project standards.
  • Track document status, approvals, and revisions to ensure timely processing and closure of transmittals and submittals.
  • Ensure all documentation complies with contractual and regulatory requirements.

3. Printing & Submission Quality

  • Ensure all printed documents, drawings, and reports meet the required quality standards for submission.
  • Oversee formatting, binding, labeling, and packaging of hard copy submissions.
  • Coordinate with reprographic vendors or internal printing teams as needed.

4. Coordination with client

  • Act as the primary point of contact for document-related coordination with client.
  • Ensure timely submission of documents for review and approval by client.
  • Track and follow up on client comments, approvals, and document return cycles.

5. Reporting & Archiving

  • Generate regular reports on document status, outstanding actions, and compliance metrics.
  • Maintain a master document register and ensure all final documentation is archived in accordance with project and company policies.
  • Assist in the preparation of final handover documentation packages.

Qualifications:

  • Bachelor's degree in business administration, Information Management, Engineering, or a related field.
  • Certification in Document Control or Records Management is an advantage.

Experience:

  • Minimum 6–8 years of experience in document control roles, with at least 3 years in a senior or supervisory capacity.

Skills & Competencies:

  • Strong understanding of document control standards, workflows, and best practices.
  • Excellent organizational and time management skills.
  • High attention to detail and accuracy in document formatting and printing.
  • Strong communication and coordination skills, especially with external stakeholders.
  • Proficient in Microsoft Office Suite and document control software.
  • Fluent in English and local languages (Urdu and/or regional dialects) to ensure effective communication with all stakeholders.
  • Profile Must Be Engineering Background

Job Types: Full-time, Contract

Contract length: 12 months

Education:

  • Bachelor's (Required)

Experience:

  • Senior Document controller : 8 years (Required)

Work Location: In person

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