Import Manager

Job Description – Import Manager

Department: Supply Chain / Procurement

Company: Fincera Pvt Ltd

Location: Lahore

Position: Full-Time

Position Overview

The Import Manager is responsible for planning, coordinating, and managing all import activities for Fincera, including kitchen/wardrobe materials, home automation items, solar components, and retail inventory. The role ensures smooth international procurement, timely clearances, accurate documentation, and cost-effective logistics management in compliance with customs regulations.

Key Responsibilities1. International Procurement & Supplier Coordination

• Identify and develop relationships with international vendors and manufacturers, especially for Fincera's product lines (Interiors, Nuomi kitchens & wardrobes, Home Automation, Solar, and Retail).
• Obtain quotes, negotiate prices, payment terms (TT, LC), and delivery lead times.
• Ensure suppliers comply with product specifications, quality standards, and packaging requirements.
• Coordinate production timelines, material readiness, and shipment schedules with overseas suppliers.

2. Import Documentation Management

• Prepare, verify, and manage all documentation including:
• Commercial Invoice
• Packing List
• Bill of Lading/Airway Bill
• Certificate of Origin
• Form-E
• Insurance Documents
• HS Codes & Product Descriptions
• Ensure accuracy of documents to prevent delays, penalties, or demurrage.
• Maintain complete filing (hard & soft copies) of all import-related documents.

3. Customs Clearance & Compliance

• Coordinate with clearing agents for timely clearance of shipments at seaports and airports.
• Verify customs duties, taxes, and tariffs based on updated SROs, import policies, and HS codes.
• Ensure complete compliance with Pakistani customs laws and import regulations.
• Resolve customs queries, documentation discrepancies, and inspection issues.

4. Logistics & Shipment Management

• Plan and track international shipments from supplier to warehouse/site.
• Select appropriate shipping methods (sea, air, FCL, LCL) based on urgency and budget.
• Monitor transit times, freight costs, insurance, and carrier performance.
• Proactively manage shipment delays, damage claims, and logistic risks.
• Coordinate transportation from port to warehouse or project locations.

5. Costing & Budget Control

• Prepare landed cost calculations (FOB, freight, duties, taxes, clearing, transportation).
• Maintain cost sheets for each shipment for internal and audit purposes.
• Negotiate competitive freight rates with forwarders and carriers.
• Ensure imports remain within approved budgets and financial guidelines.

6. Inventory & Internal Coordination

• Coordinate closely with warehouse, procurement, finance, and project departments for forecasting and inventory planning.
• Ensure imported materials are delivered to departments according to project timelines.
• Update internal teams on shipment arrival dates, clearance status, and expected delivery.

7. Systems, Reporting & Records

• Maintain an import tracker for all shipments (stage-wise).
• Update ERP/CRM systems with PO status, shipment details, payments, and lead times.
• Prepare weekly and monthly reports for management review.
• Conduct audits and maintain full transparency of import operations.

Required Qualifications & SkillsEducation

• Bachelor's or Master's degree in Supply Chain Management, Business Administration, International Trade, or related field.

Experience

• 3–6 years of experience in import operations, preferably in:
• Interiors & furniture
• Wardrobes/kitchens
• Solar & electrical components
• Home automation products
• Retail inventory
• Experience working with international suppliers (China, Turkey, UAE, Europe) is a strong advantage.

Technical Skills

• Strong knowledge of HS codes, customs rules, and Pakistan import policies.
• Expertise in documentation (BL, invoices, COO, Form-E, LC procedures).
• Proficiency in MS Excel, ERP, and shipment tracking tools.
• Strong negotiation and analytical skills.

Soft Skills

• Excellent communication and coordination abilities.
• Strong problem-solving and decision-making skills.
• Detail-oriented with a high level of accuracy.
• Proactive, organized, and able to handle time-sensitive tasks.

Key Competencies

• International Vendor Management
• Customs Knowledge
• Cost Optimization
• Supply Chain Coordination
• Compliance & Documentation
• Time Management
• Risk Management

Job Type: Full-time

Work Location: In person