Training Coordinator

Training Coordinator I

Reporting Requirements:

This position will report directly to the assigned ATA Program Management staff and will be detailed within the Basic Functions of the Requested Service. All functions of human resource related activities will be handled directly with the vendor, and include but are not limited to personnel record retention, benefits, and recording of personal leave.

Basic Function of the requested services:

Under the direction of the ATA Resident Program Manager (RPM) and Headquarters Program Manager (PM), the Training Coordinator (TC) conducts the daily tasks required to provide support for training courses and accomplish established strategic and tactical goals. The TC is responsible for coordinating the on-the-ground staffing efforts of the instructors, translators/program assistants, participants, and other entities with an impact on training to ensure the flow and success of the training programs. The position is assigned responsibilities for duties that are integral to the ATA program; they include:

(1) Collects information, analyzes, and provides substantive reports to ATA Program staff.

(2) Provides liaison with mid-level and high-level government officials of the host country vendors and suppliers, instructors, and participants, in-line with program goals and requirements of the ATA Resident Program Manager (RPM) or designee.

(3) Coordinates PSD and/or vendor resources toward facility maintenance and sanitation commensurate with ATA standards, ensures training venues are ready for course use.

(4) Monitors and reports to the ATA RPM regarding issues that affect the efficiency and effectiveness of ATA in-country program.

(5) Assists with ATA in-country logistical service coordination requirements.

(6) Other duties as assigned

The position's initial direction is provided by the ATA RPM but is required to perform duties without day-to-day supervision in a satisfactory manner. The position has the autonomy to resolve unusual problems within the scope of authority, without assistance, between IPA contractors, host-country, and ATA training and grants programs. This position requires good judgment and communication skills. The position is allowed to discuss and required to make decisions within the normal scope of work required. This position requires contact with many levels of officials of the host country for purposes of providing ATA training course and program support, assists in coordinating PSD efforts on facility maintenance and sanitation, equipment, and transport (including escorted transport) of equipment between facilities.

Major Duties and Responsibilities:

Tracks and reports to ATA Program staff on US instructor arrival, departure, and other related travel in-country.

Tracks and reports to ATA Program staff on partner nation participants, departure, and other related travel in-country.

Coordinates with the Ministry of Interior for visa extensions for participants and instructors with courses over 30 days in duration as needed

Coordinates the classroom vendor services such as coffee breaks, times and locations.

Tracks and reports on meal consumption and verifies against vendor billing

Trains/educate instructors on use of classroom technology

Photographs classes, and classroom/course activities

Master of Ceremony for opening and graduation ceremonies where international dignitaries are present.

Attends venues meetings to coordinate and secure training venues for ATA courses on multi-national training academy

Ability to collect information and data, then generate comprehensive, informative reports

Liaisons and tracks student/instructor health related issues ensures procedures are followed. Reports to ATA Program staff.

Gathers empirical demographic data related to courses and attendance, develop comprehensives reports.

Responsible for the coordination of services for the upkeep of four ATA instructor apartments, ensuring the apartment appliances and furniture are functional and in good repair, ensuring the apartments have secure locks and the security of the locks has not been compromised, and ensuring the apartments have adequate weekly housekeeping service. Supervises the apartment inspection process, and ensures reports are provided to RPM, at the end of course instructor residency.

Conducts housing inspections

The incumbent would have a mobile cell phone. Program vehicles would be available to drive during business hours for work related activities but would be required to transport self each day back and forth to the work site. Work will be at locations Embassy designates.

Job Qualifications and Requirement:

Education:

This position requires at a minimum a college degree or equivalent.

Prior Work experience:

3 years' experience in total management, to include logistics, human resources, and supervision.

Project management experience must include work with logistics support for multinational programs, police or military training programs, knowledge of host government protocols, managing activities of high-level government supervisory and operations staff.

Language Proficiency:

This position requires Level 4, fluent ability to read, write, speak and understand the primary local language, and to have Level 4, fluent ability to read, write, speak and understand English language. The position requires at least an overall score of 6.5 or equivalent on the IELTS Academic version (with a 7.0 writing and speaking) or an equivalent language examination.

Job Knowledge:

This position requires knowledge regarding public administration, law enforcement responsibilities and operational activities; should have knowledge about the U.S., Department of State's role in world affairs and ATA responsibilities in antiterrorism efforts.

Skills and Abilities:

Advanced Planning, Communication and Problem-Solving Skills.

Ability to supervise others.

Shall have significant skills in the use of MS Office, MS PowerPoint, MS Excel, and

MS Access.

Shall possess a valid driver's license.

Shall be of good moral character.

Shall have good customer service skills.

Ability to pass an Embassy security clearance (must be able to gain access to all training locations and locations specifically required for this position).

Ability to demonstrate diplomacy in all ATA matters and be knowledgeable and vigilant towards all cultural issues within the host country.

Ability to successfully communicate interest, compassion, policies, positions, and principles of the ATA working environment to subordinates, in a manner that encourages best practices, good performance, and a desire to continue contractual employment with ATA.

Willingness and ability to work under pressure

Work Location:

The primary location of the position will be determined by the place of performance

Work Hours:

While a normal 40 hours is anticipated, overtime hours are frequently required. This position requires the position holder to be present at meetings that sometimes occur on Saturdays, to attend work related functions after work hours with high-level host country representative and/or U.S. visitors from ATA HQ-Washington; to work after normal work hours to complete time-sensitive work assignments, to be available after normal work hours to handle unforeseen emergencies affecting the ATA training mission, shipment clearances and transports, and other program support related activities.