Senior Document Controller – DCC Project

Job Title: Senior Document Controller – DCC Project

Location: Karachi, Pakistan

Project: Distribution Control Center (DCC)

Department: Project Controls / Document Management

Reports To: Document Control Manager

Job Summary:

We are seeking a highly organized and detail-oriented Senior Document Controller, based in Karachi, to manage and oversee the document control function for the DCC project. The role involves supervising document control processes, ensuring compliance with project requirements, and maintaining accurate records of all technical, contractual, and administrative documentation. The Senior Document Controller will also be responsible for ensuring high-quality printing and formatting of project documents and for coordinating directly with K-Electric (KE) for document submissions, approvals, and correspondence.

Key Responsibilities:1. Document Control Operations

• Manage the day-to-day operations of the document control team and ensure adherence to the project's document control procedures.
• Maintain and update the Electronic Document Management System (EDMS) to ensure proper classification, version control, and traceability.
• Ensure timely distribution and retrieval of documents from internal departments, subcontractors, and vendors.

2. Document Review & Compliance

• Review incoming and outgoing documents for accuracy, formatting, and compliance with project standards.
• Track document status, approvals, and revisions to ensure timely processing and closure of transmittals and submittals.
• Ensure all documentation complies with contractual and regulatory requirements.

3. Printing & Submission Quality

• Ensure all printed documents, drawings, and reports meet the required quality standards for submission.
• Oversee formatting, binding, labeling, and packaging of hard copy submissions.
• Coordinate with reprographic vendors or internal printing teams as needed.

4. Coordination with K-Electric (KE)

• Act as the primary point of contact for document-related coordination with KE.
• Ensure timely submission of documents for review and approval by KE.
• Track and follow up on KE comments, approvals, and document return cycles.

5. Reporting & Archiving

• Generate regular reports on document status, outstanding actions, and compliance metrics.
• Maintain a master document register and ensure all final documentation is archived in accordance with project and company policies.
• Assist in the preparation of final handover documentation packages.

Qualifications:

• Bachelor's degree in Business Administration, Information Management, Engineering, or a related field.
• Certification in Document Control or Records Management is an advantage.

Experience:

• Minimum 6–8 years of experience in document control roles, with at least 3 years in a senior or supervisory capacity.
• Experience in EPC, utility, or infrastructure projects is essential.
• Proficiency in EDMS platforms (e.g., Aconex, SharePoint, Procore, Documentum).

Skills & Competencies:

• Strong understanding of document control standards, workflows, and best practices.
• Excellent organizational and time management skills.
• High attention to detail and accuracy in document formatting and printing.
• Strong communication and coordination skills, especially with external stakeholders like KE.
• Proficient in Microsoft Office Suite and document control software.
• Fluent in English and local languages (Urdu and/or regional dialects) to ensure effective communication with all stakeholders.

Other Requirements:

• Position is based full-time in Karachi.
• Ability to work under pressure and manage large volumes of documentation.

Job Types: Full-time, Contract

Contract length: 12 months

Pay: Rs150, Rs220,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• Senior Document Controller – DCC Project: 4 years (Required)

Work Location: In person