Daraz-Admin Assistant

7 days ago

Karachi, Sindh, Pakistan Alibaba Full time 300,000 - 500,000 per year

Basic Infomation

Department:

Daraz

Degree:

Bachelor

Work Experience:

5 year

Job Description

Guest and Visitor Management:

• Greet and welcome visitors promptly upon arrival, announcing their presence to relevant teams.

• Manage visitor access via the NASTP portal, ensuring compliance with security protocols.

• Maintain an updated log of visitor cards, including tracking and recovering lost cards.
Administrative and Executive Support:

• Schedule and coordinate meetings, appointments, and events for the Managing Director, updating calendars and reservation systems accordingly.

• Oversee boardroom and town hall bookings, ensuring efficient utilization and timely setup.

• Handle incoming mail distribution, maintain logs for outgoing mail, and ensure timely delivery with recipient sign-off.
Communication and Coordination:

• Screen, answer, and forward incoming calls to appropriate departments or personnel.

• Initiate internal announcements via speaker system (DING), email, or other platforms as needed.

• Collaborate with the NASTP team to resolve routine administrative challenges and ensure smooth operations.
Operational and Facility Management:

• Maintain the cleanliness, organization, and readiness of the reception area and adjacent meeting rooms, ensuring availability of stationery, equipment (e.g., markers, dusters, LED remotes), and other essentials.

• Monitor and address transportation-related inquiries for female employees, including route adjustments, vendor coordination, and payment resolution.

• Keep accurate logs of start and end times for female commuters utilizing transport services.

Position Requirement


• Fluency in English (written and spoken).

• Proficiency in Microsoft Office Suite (Word & Excel) and calendar management tools.

• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.

• Familiarity with internal communication platforms (e.g., email systems, DING, or similar announcement tools).

• Availability to work during core business hours (e.g., 9:00 AM – 6:00 PM) with flexibility for occasional during campaigns period.

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