Executive Personal Assistant

11 hours ago

Pakistan Tower25 Full time 720,000 - 900,000 per year

Job Overview:

We are seeking a highly organized, proactive, and exceptionally skilled Executive Personal Assistant to provide comprehensive support to our senior leadership. This critical role requires a blend of traditional executive support expertise, modern technological proficiency, and financial administration skills, particularly in invoicing.

The ideal candidate will seamlessly integrate experience gained as an Executive Personal Assistant to manage both in-office administrative duties and complex remote/digital operations.

Key Responsibilities:

1. Executive and Administrative Support

  • Manage complex and constantly evolving calendars, prioritizing appointments, meetings, and commitments to ensure optimal time management for the executive(s).
  • Coordinate and schedule internal and external meetings, including preparation of agendas, necessary materials, and meeting summaries/minutes.
  • Arrange detailed and complex domestic and international travel logistics, including flights, accommodations, ground transportation, and itinerary preparation.
  • Act as the primary point of contact, screening and directing phone calls, emails, and correspondence with professionalism and discretion.

  • Draft, proofread, and edit internal and external communications, presentations, and documents.

  • Financial and Invoicing Administration

  • Manage the full invoicing cycle, including drafting, generating, and sending professional invoices to clients and vendors accurately and promptly.

  • Track outstanding payments and coordinate follow-up with the finance department or clients as necessary.

  • Process expense reports, manage petty cash, and handle confidential financial documentation with strict attention to detail and compliance.

  • Technology and Virtual Operations Management

  • Leverage strong tech-savviness to select, implement, and manage various software tools for efficiency (e.g., project management, CRM, communication platforms).

  • Maintain and organize digital filing systems (e.g., cloud storage, internal databases).
  • Conduct complex internet research, compile data, and prepare insightful reports or summaries on demand.
  • Troubleshoot basic office and remote technology issues, ensuring seamless virtual connectivity for the executive.

Skills and Experience:

  • Proven work experience of at least 3+ years in a similar role, specifically with experience as an Executive Personal Assistant.
  • Exceptional written and verbal communication skills, demonstrating professional and precise articulation.
  • Expert-level proficiency in invoicing and basic financial administration.
  • High degree of technological proficiency and a tech-savvy mindset, including mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
  • Familiarity with various digital tools (e.g., Slack, Zoom, project management software like Asana/Trello, CRM systems).
  • Demonstrated ability to handle confidential information with impeccable discretion and integrity.
  • Superior organizational skills, acute attention to detail, and a proactive approach to problem-solving.
  • Ability to work independently, manage multiple priorities simultaneously, and thrive in a fast-paced environment.

Job Type: Full-time

Pay: Rs60, Rs75,000.00 per month

Experience:

  • Virtual Assistant/Secretary: 3 years (Required)

Language:

  • English Fluently? (Required)

Work Location: Remote

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