Head of Admin

2 weeks ago

Karachi, Sindh, Pakistan Swift Property Management Services Pvt. Ltd Full time 720,000 - 1,440,000 per year

Job Summary:

The HOD Admin & HR is responsible for overseeing and managing the administrative & HR operations of the organization. This role ensures that the office operates smoothly and efficiently by implementing and maintaining effective administrative policies, managing office supplies, supporting HR functions, and ensuring a productive work environment.

Key Responsibilities:

  • Office Management:
  • Oversee day-to-day office operations to ensure efficient functioning.
  • Manage office supplies and ensure the office is well-stocked with necessary materials.
  • Supervise office maintenance and ensure a clean, safe, and comfortable working environment.
  • Ensure all equipment and systems (printers, computers, etc.) are in working order and liaise with vendors for repairs and maintenance.
  • Administrative Support:
  • Oversee administrative staff, including receptionists, secretaries, and clerks, ensuring optimal performance.
  • Maintain accurate records, files, and documentation for company-wide processes.
  • Develop, implement, and improve administrative systems and procedures as needed.
  • Manage travel arrangements, schedules, and meetings for executives and other employees.
  • HR Support:
  • Assist the HR department with recruitment processes, employee onboarding, and staff records.
  • Support the management of employee attendance, leave records, and other HR administrative tasks.
  • Promote a healthy office culture by organizing team-building activities and ensuring staff morale.
  • Budgeting & Reporting:
  • Develop and manage the administration budget, ensuring cost-effective operations.
  • Handle expense tracking, approvals, and reporting on administrative and office-related expenses.
  • Provide periodic reports to senior management on office operations and improvements.
  • Policy & Compliance:
  • Ensure the implementation of company policies and procedures in line with legal and regulatory requirements.
  • Manage contracts with service providers and ensure adherence to terms.
  • Ensure compliance with health and safety regulations within the office environment.
  • Communication & Coordination:
  • Act as a liaison between departments to ensure smooth communication and coordination.
  • Communicate changes in company policy, processes, and procedures to employees.
  • Manage external relationships with vendors, service providers, and building management.
  • Handling EOBI and SESSI, and others Government Officials

Qualifications:

  • Bachelor's/Masters degree in Business Administration, Management, or a related field.
  • Proven experience (10+ years) in office management or administrative roles.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Familiarity with office management systems, procedures, and software (MS Office, ERP systems, etc.).
  • Ability to handle sensitive and confidential information.
  • Leadership skills with the ability to manage and motivate a team.

Key Skills:

  • Strong attention to detail.
  • Problem-solving and decision-making abilities.
  • Time management and prioritization.
  • Knowledge of HR practices is a plus.
  • Ability to work under pressure and handle multiple tasks efficiently.

Job Type: Full-time

Pay: Up to Rs120,000.00 per month

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