Event Operations Executive

Hiring – Female Event Manager

Experience: 3–5 years

Age Limit: Up to 30

Type: Full-time

Location: Clifton Block 4, Karachi

Salary: 120K to 150K

About Our Client

Established by the team that pioneered the exhibition industry in Karachi in 2000, our consortium brings together decades of experience, deep industry knowledge, and a robust network of professional contacts. We are known for organizing large-scale exhibitions, conferences, and commercial events across Pakistan with operational excellence and innovative event solutions at the core of our success

Position Overview

We are seeking a dynamic and experienced Event Operations Executive to join our team in Karachi. The ideal candidate will possess hands-on experience in the exhibitions, conferences, and events industry, with a strong understanding of operational workflows, vendor management, and production coordination. This role is best suited for a proactive, tech-savvy professional who thrives in a fast-paced environment, can manage multiple stakeholders, and enjoys working as part of a collaborative team.

Key Responsibilities

1. Operational Planning & Execution

• Develop and implement comprehensive operational plans for exhibitions, conferences, and commercial events of varying scale.
• Prepare timelines, floor plans, and logistical frameworks in coordination with internal teams and external partners.
• Conduct venue inspections, recces, and feasibility assessments to ensure smooth event execution.
• Coordinate floor markings, booth allocations, temporary workspaces, and operational zones for each event.

2. Vendor & Supplier Coordination

• Identify, evaluate, and coordinate with a variety of reliable vendors and suppliers in the events industry.
• Negotiate terms, ensure quality standards, and maintain strong working relationships with service providers (e.g., electrical, carpeting, fabrication, security, catering, signage, AV, etc.).
• Ensure timely delivery and set-up of all operational elements at the event site.

3. On-Site Event Operations

• Supervise all operational activities during the build-up, show days, and dismantling phases.
• Coordinate workforce allocation including labor management, security personnel, and technical teams.
• Troubleshoot and resolve operational challenges on-site efficiently.
• Ensure health, safety, and security protocols are implemented and maintained.

4. Documentation & Reporting

• Prepare and maintain operational documentation, vendor lists, checklists, and progress reports.
• Support financial tracking of operational expenses, vendor payments, and budget utilization.
• Conduct post-event evaluations to highlight strengths, gaps, and areas for improvement.

5. Technology & Communication

• Utilize digital tools and software for operational planning, scheduling, reporting, and team communication.
• Coordinate with internal departments including sales, marketing, and management for seamless information flow.
• Contribute to innovation in operational processes through the adoption of new technologies.

Qualifications & Requirements

• Education: Bachelor's degree in Event Management, Business Administration, Marketing, or a related field.
• Experience: Minimum 2 years of relevant working experience in the local exhibitions, conferences, and events industry in Pakistan.

Knowledge:

• Strong understanding of operational logistics for large-scale events.
• Familiarity with Karachi's event infrastructure, venues, and supplier ecosystem.
• Ability to work on events across the country when required.

Skills:

• Excellent vendor and stakeholder management.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office, Google Workspace, and relevant event planning tools.
• Effective verbal and written communication in English and Urdu.
• Team-oriented, proactive, and solution-driven.

Personality Traits:

• Pleasant personality with a professional demeanor.
• Tech-savvy with adaptability to evolving operational tools.
• Strong sense of responsibility and ownership.

Why Join Us

• Be part of a pioneering team with two decades of leadership in the exhibition industry.
• Work on prestigious and large-scale events across Pakistan.
• Collaborate with industry experts and expand your professional network.

Opportunities for growth, innovation, and long-term career development

Apply Now / Share CVs

Job Type: Full-time

Pay: Rs80, Rs120,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• Corporate Event Management: 3 years (Required)

Work Location: In person