Procurement Officer

2 weeks ago

Pakistan National NGO Full time 900,000 - 1,200,000 per year

Posted date

25th August, 2025

Last date to apply

30th August, 2025

Country

Pakistan

Locations

Buner

Category

Accounting/Auditing

Salary

Competetive

Type

Contractual

Position

1

Experience

2 years

Position Purpose

The Procurement Officer will be responsible for managing all procurement activities to ensure the timely, transparent, and cost-effective delivery of goods and services required for the Emergency Flood Response project. The role ensures compliance with organizational and donor procurement policies while maintaining efficiency in a humanitarian emergency context.

Key Responsibilities

  • Procurement Planning and Management

  • Develop and update procurement plans in line with project needs.

  • Ensure timely procurement of supplies such as medical kits, WASH items, nutrition commodities, and logistical materials.

  • Maintain vendor rosters and conduct regular market assessments in the affected areas.

  • Compliance and Documentation

  • Ensure all procurement processes adhere to donor and organizational standards.

  • Prepare and maintain complete documentation for each procurement transaction, including bids, contracts, purchase orders, and delivery notes.

  • Support internal and external audits by providing accurate records.

  • Vendor Management

  • Identify, evaluate, and negotiate with vendors for goods and services.

  • Ensure fair and transparent bidding processes.

  • Build relationships with reliable suppliers to secure consistent and timely delivery of critical items.

  • Coordination and Support

  • Work closely with program, finance, and logistics teams to align procurement with operational needs.

  • Support field teams in understanding procurement procedures and processes.

  • Coordinate with local authorities and stakeholders when needed.

  • Risk and Quality Assurance

  • Monitor supplier performance and address delivery or quality issues.

  • Mitigate risks of fraud, delays, or non-compliance in procurement processes.
  • Ensure procurement reflects accountability, value for money, and adherence to humanitarian principles.

Qualifications and Experience

  • Bachelor's degree in Supply Chain Management, Business Administration, or related field.
  • Minimum 3 years of relevant experience in procurement, preferably in humanitarian or emergency response projects.
  • Strong knowledge of procurement rules, compliance frameworks, and donor requirements.
  • Experience working in emergency or flood-affected areas is highly desirable.
  • Proficiency in MS Office and procurement software/tools.
  • Fluency in Pashto and Urdu; good command of English is an advantage.

Key Competencies

  • Strong negotiation and problem-solving skills.
  • High ethical standards, integrity, and accountability.
  • Ability to work under pressure and manage multiple urgent procurements simultaneously.
  • Good communication and teamwork skills.
  • Adaptability to challenging field conditions.

Note: Pupose of this post is for CVs collection for disaster affected areas.

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