Executive Assistant to CEO

About Us:

RepHero Global is a dynamic, fast-paced organization focused on staffing solutions. We seek an exceptional Executive Assistant to support our executive leadership team. This role is critical in ensuring seamless daily operations and providing high-level support to our executive team as we continue to grow and innovate.

Position Summary:

The Executive Assistant (EA) will be responsible for providing comprehensive administrative support to CEO, ensuring effective time management, efficient scheduling, and proactive task management. The EA will act as a key point of contact, handling sensitive information, liaising with key stakeholders, and representing the executive in interactions with internal and external parties.

Key Responsibilities:

• Calendar Management: Schedule and manage appointments, meetings, and events with efficiency and accuracy, prioritizing time based on strategic needs.
• Communication Management: Handle email correspondence, phone calls, and other communications, responding on behalf of the executive as appropriate.
• Travel Coordination: Plan and coordinate domestic and international travel, including booking flights, accommodations, ground transportation, and itinerary creation.
• Meeting Preparation and Follow-Up: Prepare agendas, presentations, and documents for meetings; take detailed notes and manage follow-up tasks to ensure timely completion.
• Project Support: Assist with special projects, research, and presentation preparation, providing administrative support to align with company goals.
• Confidentiality & Discretion: Handle sensitive and confidential information with the utmost professionalism.
• Relationship Building: Serve as a liaison between the executive team and internal/external stakeholders, fostering positive relationships and ensuring smooth communication.
• Office Management (if applicable): Oversee office supply orders, manage vendor relationships, and ensure a well-organized workspace.

Qualifications:

• Experience: Minimum of 5 years of experience in an executive assistant or similar role, preferably in a high-demand environment.
• Education: Bachelor's degree in Business Administration, Communications, or a related field is preferred.
• Technical Skills: Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word) and calendar management tools (Google Calendar, Outlook). Familiarity with project management and CRM tools (e.g., Trello, Asana, HubSpot) is a plus.
• Communication: Excellent written and verbal communication skills; ability to represent the executive professionally in all interactions. Fluent English is required. Testing will be conducted.
• Organizational Skills: Exceptional organizational abilities with strong attention to detail, time management, and prioritization skills.
• Problem-Solving: Demonstrated ability to anticipate needs, think critically, and offer proactive solutions.
• Adaptability: Able to work in a fast-paced environment, adjust to shifting priorities, and take on new tasks as needed.
• Interpersonal Skills: Strong interpersonal skills, with a positive and collaborative attitude; able to work effectively with diverse teams and across departments.

Why Join Us?

We offer competitive compensation, opportunities for growth and advancement, and a dynamic work environment where your contributions directly impact our success. Join us to be part of a dedicated team that values innovation, integrity, and the pursuit of excellence.

Job Type: Full-time

Pay: Rs80, Rs110,000.00 per month

Application Question(s):

• Do you have at least 3 years of experience working as an Executive Assistant or in a similar senior administrative role?
• Have you ever supported a CEO or C-level executive directly?
• Do you have experience working with international or US-based organizations/clients?
• Are you comfortable working in the shift of 6 PM to 2 AM Mon- Fri ?
• What is your expected Salary?

Work Location: In person