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Facilitation Officer

2 weeks ago

Islamabad, Islamabad, Pakistan Roots Millennium Schools & Colleges - TME Full time 800,000 - 1,200,000 per year

Company Description

The Roots Millennium Education (TME) aims to develop truly inclusive, successful, and diverse academic skill sets with a global perspective for students. Our mission is to provide a quality education that fosters personal growth and prepares students for academic and professional success. We emphasize inclusivity and diversity and focus on delivering an education that is relevant in a global context.

Role Description

The Facilitation Officer in the MIPD will provide essential administrative, logistical and financial support to ensure the smooth operation of all professional learning programs. This role will play a key part in managing day-to-day operations, coordinating events and maintaining financial records and reporting for the department.

Key Responsibilities:

Administrative & Operational Support

Coordinate scheduling and logistics for professional development workshops, webinars and conferences.

Manage calendars, communications and registration for internal and external training sessions.

Prepare, edit and distribute agendas, training materials, communications and evaluation forms.

Maintain organized filing systems for professional development records, certifications and participation logs.

Financial Management

Assist in the preparation and monitoring of the department's budget, including tracking expenditures against budget allocations.

Process purchases orders, vendor payments, reimbursements and invoices in compliance with organizational policies

Maintain accurate financial records, documentation and reporting to support audits and internal reviews.

Coordinate travel arrangements, stipends and honorariums for trainers, speakers and staff.

Support grant-funded programs by maintaining appropriate financial tracking and documentation for reporting purposes.

Data & Evaluation

Collect and input participant data and feedback for program evaluations and performance metrics.

Generate reports related to training attendance, expenditures and outcomes as requested by leadership.

Help maintain and update professional development calendars, online platforms and communication channels

Preferred Skills:


• Understanding of basic budgeting principles and financial reporting.


• Experience in a school district, nonprofit, or corporate training environment.


• Knowledge of procurement policies and procedures.


• Ability to work independently, problem-solve, and exercise sound judgment.

Qualifications & Skills

  • Proven experience in a facilitation or training support role.
  • Excellent communication and interpersonal skills.
  • Strong organizational skills with the ability to multitask.
  • Proficiency in Microsoft Excel, including advanced functions such as pivot tables, VLOOKUP, formulas and data analysis.
  • Ability to interpret and present data effectively.
  • Knowledge of training best practices.
  • Bachelor's degree in accounting or related field preferred.