Operations & HR Administrative Partner (Remote, Outsourced)

1 week ago

Pakistan UpbrandU Full time $225,000 - $310,000 per year

We're seeking an outsourced Operations & HR Administrative Partner to function as the COO's—and at times the CEO's—trusted "second brain." This role manages vital back-office operations end-to-end, enabling leadership to stay focused on growth and strategy. You'll provide high-touch support across HR operations, executive assistance, event/podcast coordination, and C-suite relationship management.

This position requires availability during Pacific Time Zone hours for execution, communication, and coordination.

Key Responsibilities:

1. HR Operations & Compliance

  • Payroll & Contractor Payments: Administer bi-weekly/monthly payroll and contractor disbursements; reconcile discrepancies.
  • Benefits Administration: Manage enrollment/renewals for health, retirement, and perks; oversee vendor relations.
  • State & Federal Filings: Maintain registrations and file annual reports, taxes, and compliance forms.
  • Policy & Documentation: Draft/update HR policies and handbooks; develop training programs.
  • Verifications & Background: Conduct I-9 checks and coordinate screenings.
  • Cap Table Management: Maintain equity records and manage via Carta.

2. Executive & Administrative Support

  • Calendar & Meetings: Manage executive schedules, board sessions, and logistics.
  • Appointments: Proactively organize investor/advisory calls and public engagements.
  • Communications: Respond to high-priority inquiries; draft polished internal/external messaging.
  • Event & Podcast Management: Coordinate logistics, guest outreach, prep, and follow-ups.

3. Relationship Management & Service

  • C-Suite Partnership: Serve as the bridge between COO/CEO and key executives.
  • Stakeholder Experience: Deliver white-glove service and suggest process improvements.

Must-Have Skills & Experience:

  • Proficiency in payroll systems (Zoho, Gusto, Rippling, ADP), benefits platforms, HRIS/ATS, and compliance portals.
  • Strong Carta expertise for cap table management.
  • Advanced use of Google Workspace, Office 365, Zoom, DocuSign, Slack, ClickUp, and similar platforms.
  • Exceptional organizational, communication, and relationship management abilities.
  • Discretion with sensitive data.

Why You'll Excel Here:

  • You thrive in fast-paced environments and excel at creating order.
  • You're a strong communicator and trusted partner to senior leaders.
  • You anticipate needs, build trust, and scale HR/ops effectively.

To Apply:

Send your resume, cover letter, and a 2–5 min video introduction (mp4 preferred) sharing relevant experience to and cc

Job Type: Full-time

Pay: Rs225, Rs310,000.00 per month

Application Question(s):

  • Do you have experience ensuring compliance with U.S. federal and state employment laws? (Yes / No)
  • Which payroll/HR platforms have you used? (Gusto, Rippling, ADP, Zenefits, BambooHR, Workday, Carta, Other)
  • Have you processed and filed I-9, W-4, and state tax forms for employees in multiple states of America? (Yes/No)
  • Do you have atleast 5 years of experience processing U.S. payroll, including 401(k) deductions and employer match calculations? (Yes / No)

Education:

  • Bachelor's (Required)

Experience:

  • Executive-level Administrative Support to C-level Leaders: 5 years (Required)

Language:

  • English (Required)

Work Location: Remote

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