Finance and Admin Officer

4 days ago

Islamabad, Islamabad, Pakistan Pakistan Centre for Philanthropy Full time
  • File monthly bank statements and efficiently upload payments in the online banking system.
  • Demonstrate hands-on experience with bookkeeping, ensuring accurate data maintenance in the bookkeeping software.
  • Prepare comprehensive financial reports, including expenses and variance reports.
  • Submit reports to the Senior Management Team and provide additional support in compiling expenses across all departments as required.
  • Check expenses for financial accuracy and ensure proper coding of expenses in accordance with relevant systems and procedures.
  • Ensure budgets are up-to-date, accurate, and accessible to all relevant managers.
  • Flag any concerns regarding budgets to the appropriate managers.
  • Support the Team Lead in the annual budgeting process.
  • Conduct periodic analyses of accounts, tracking income and expenditure in alignment with the approved annual budget.
  • Process and file withholding statements.
  • Ensure timely submission to the government treasury.
  • Assist in curating responses to donors related to grant agreements, budgets, and spending.
  • Participate in planning and coordinating financial and programmatic activities in accordance with donors' guidelines.
  • Preparation of Payrolls and calculating the allowances, income tax etc.
  • Assist in reviewing donor awards, memorandum of understanding, sub-agreements, contracts, and donor request letters.
  • Support internal and external audit.

Administration

  • Reservation of venues/hotels to organize project meetings, workshops, and conferences. Negotiate with hotels to provide low corporate rates for Forum.
  • Arranging travel & logistics for staff and consultants. This includes flight reservation and lodging at selected hotels.
  • Ensure and to provide proper upkeep and maintenance of office premises.
  • Ensure office car and motorcycle maintenance and checking car logbook to ensure transparency in line with Forum policies & procedures.
  • Prepares office administrative contracts and related documents in accordance with Forum standard contracting process.
  • Coordinate with local vendors and service providers in relation to Forum office administration.
  • Coordinate with local IT support service provider for hardware procurement, local software installation, computer maintenance in case of troubleshooting etc.
  • Manage office fixed assets and inventories.
  • Coordinate with program team to respond to queries raised by vendors and service providers.
  • Support to project staff and consultants from time to time.
  • Backstopping administrative and operations on a day-to-day basis.
  • Maintains office administrative contacts database.

The Ideal Candidate

He/She will be a responsible, proactive problem-solver who should possess a strong background in finance, exceptional attention to detail, and a commitment to the organization's mission. We're looking for someone who will be excited to support our programmatic activity and take the initiative to further our goals. S/he will have the following qualifications and competencies:

  • A seasoned professional with 4-6 years of hands-on experience in managing non-profit finance.
  • Holds a Bachelor's degree in Accounting/Finance or possesses ACCA and/or related comparable certifications.
  • Proficient in utilizing various accounting software packages, with a particular emphasis on experience with QuickBooks.
  • Highly developed organizational, liaison, and communication skills to effectively collaborate within the organization and with external stakeholders.
  • Experience working with Private limited firm is preferred.
  • Familiarity with budgetary and operational best practices and regulations.

This position is open on a rolling basis.

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