Program Assistant

2 weeks ago

Islamabad, Islamabad, Pakistan Pakngos Full time
Program Assistant (operations and admin)
  • Job Title: Program Assistant (operations and admin)

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Responsibilities and Accountabilities :

  • Provide support in the supply chain management for all Protection projects.
  • Provide support in maintaining contact information of government, NGOs, UN and other representatives in order to fulfil the coordination or operational duties of the programme.
  • Monitor that programme-related incidents are recorded and reported to the supervisor and as per IOM policy and procedures.
  • Prepare purchase requests, maintain follow-up to ensure approval and availability of necessary supplies for the protection programme at country office and field level.
  • Prepare payment requests in line with terms of contracts with partner agencies, implementing partners and service providers.
  • Manage record keeping of documentation for new service provider/partner contracts and contract extensions, in line with standard IOM procedures.
  • Facilitate duty travel arrangements of Protection staff including composing Travel Requests, booking accommodation, arranging transportation and other related tasks.
  • Provide support in all aspects of organizing Protection events including trainings, meetings, conferences and workshops.
  • Provide support in liaising with Finance and Procurement Units to follow up on service contract/partner renewals, invoices, release of payments to IPs/service providers, and other relevant tasks.
  • Perform any other tasks assigned by the supervisor.
Requirements

Education

  • Bachelor's degree or higher from an accredited academic institution in Social Sciences, Business Administration, Development or related field with two years of relevant professional experience;
  • High school diploma with at least four years of relevant professional experience.

Experience :

  • Practical field experience and understanding in domains related to relief interventions and humanitarian action (including support to displaced populations and implementation of emergency and early recovery activities), UN, and the cluster system is an advantage;
  • Experience in administrative and operational tasks with government, UN agencies and/or national and international NGOs;
  • Demonstrated experience and understanding of the humanitarian and resilience building context in Pakistan, and of the vulnerabilities experienced by diverse population groups;
  • Familiarity with General Protection, GBV, Child Protection and/or Afghan Refugee and flood emergency will be considered a distinct advantage.

Skills :

  • Excellent writing and communication skills;
  • Strong interpersonal skills and ability to maintain trust and good working relationships with staff and counterparts.
  • Capacity for creative thinking
  • Team-oriented, but with capacity to work independently and with minimal supervision
  • Personal commitment, efficiency, and flexibility
  • Strong organizational and time management skills, and ability to deliver under tight timelines.
  • Understanding of IOM policies, procedures and institutional tools will be considered an advantage .

Languages :

Required :

For all applicants, fluency in English is required (oral and written).

Knowledge of Urdu and any of the Pakistani regional languages is an advantage

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