Executive Coordinator

3 weeks ago

Lahore, Punjab, Pakistan Prime System Solutions Full time

Job Title: CEO Office Coordinator

Location: Lahore
Job Type: Full-Time
Experience Required: 2-4 Years

We are seeking a detail-oriented and proactive CEO Office Coordinator to support the Chief Executive Officer in managing daily operations, communications, and cross-functional coordination. The ideal candidate will ensure smooth workflow, provide administrative and project support, and act as a central point of contact between the CEO's office and internal/external stakeholders. This role requires strong organizational skills, discretion, and the ability to thrive in a fast-paced environment.

Key Responsibilities

  • Coordinate and manage the CEO's calendar, schedules, meetings, and travel arrangements.
  • Serve as a liaison between the CEO and internal teams, clients, and external partners.
  • Assist in tracking and following up on projects, tasks, and deadlines to ensure timely completion.
  • Prepare and organize meeting agendas, presentations, reports, and documentation for leadership.
  • Facilitate effective communication and information flow between the CEO's office and departments.
  • Support the CEO in decision-making processes by gathering data, conducting research, and preparing summaries.
  • Maintain records, confidential files, and correspondence in an organized manner.
  • Coordinate logistics for board meetings, conferences, and stakeholder engagements.
  • Contribute to office operations and process improvements to enhance efficiency.

Requirements

  • Bachelor's degree in business administration, Management, or related field (preferred).
  • 2-4 years of experience in a coordinator, executive support, or administrative role.
  • Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom, etc.).
  • Excellent written and verbal communication skills.
  • Professional demeanor, discretion, and the ability to handle sensitive information.
  • A proactive mindset with problem-solving skills and adaptability in a fast-paced setting.
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