Office Administrator
4 weeks ago
Source Code Academia is an education and training organization committed to redefining learning for the modern Muslim world. We deliver high-impact programs in STEM, language, and personal development rooted in identity, purpose, and critical thinking. As we grow, we're looking for a proactive and reliable Office Administrator to streamline our internal operations and support our mission through efficient administration.
Position Overview
We are seeking an organized, detail-oriented, and dependable Office Administrator to manage the day-to-day administrative operations of our office. This role is crucial in maintaining a productive and well-functioning workspace, supporting various teams, and ensuring smooth internal processes.
Key Responsibilities
- Maintain logs and track issuance/returns of all office assets (e.g., laptops, furniture, equipment).
- Oversee regular asset maintenance and servicing.
- Collect, verify, and report office expenses and employee reimbursements.
- Ensure daily office cleanliness and coordinate maintenance staff.
- Manage vendor relations, quotations, deliveries, and payment records.
- Organize logistics for meetings, trainings, and internal events, including refreshments and setups.
- Act as the central point for administrative support and interdepartmental coordination.
- Handle office calls and general inquiries.
- Maintain a complete and up-to-date employee directory, including onboarding and offboarding records.
- Track attendance, leaves, and absences; prepare monthly summaries for HR.
- Monitor and reorder office supplies; maintain inventory records.
- Identify and resolve infrastructure issues promptly.
Requirements
- Bachelor's degree in Business Administration, Management, or a related field
- 2+ years of experience in office administration or a similar role
- Strong command of Microsoft Office (Word, Excel, Outlook)
- Excellent communication, time management, and organizational skills
- Ability to multitask and adapt in a fast-paced environment
Why Join Us?
- Competitive salary and benefits
- A collaborative and mission-driven work culture
- Opportunities for professional growth
- The chance to contribute to a meaningful, purpose-led educational movement
Ready to take the next step? Apply now and seize the opportunity to join our team by submitting your application below.
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