Administrative Assistant

Overview

Join to apply for the Administrative Assistant role at Contour Software.

About Contour

Contour Software has grown from a dozen people to over 2,000 staff across 3 cities, in less than 14 years. As a subsidiary of Constellation Software Inc., we are part of a global enterprise software conglomerate with a broad portfolio of market-leading, vertical-market enterprise solutions covering more than 100 industry domains in predominantly mature markets. Today Contour employees in Karachi, Lahore and Islamabad support CSI divisions worldwide.

What started as an R&D and Accounting back-office has progressed into a full-service Global Centre serving all functions and departments at the divisional and corporate levels. Contour employees in Karachi, Lahore, and Islamabad support CSI divisions across time zones from Sydney to Vancouver.

What To Expect

• Build your career with a vibrant technology company
• Be challenged and work in a collaborative team environment
• Look forward to a competitive salary and medical benefits

Accountabilities & Responsibilities

The Administrative Assistant will report to the President. In this role, you will provide administrative support, coordination, and management of administrative tasks. The following are responsibilities:

• Compile invoices/receipts to support credit card expenses and process them in Corcentric.
• Reconcile the monthly credit card statements and validate against receipts from various departments.
• Ensure expenses are charged to the right GL account and Department and are recorded promptly.
• Maintain and safekeep our company credit card.
• Use the company credit card and register it to pay for recurring expenses such as software subscriptions and other expenses.
• Coordinate with the Jonas Accounts Payable (AP) Team and RBRO Team for invoices that need to be processed and paid; follow up with the AP Team in case of delays in payment.
• Prepare the initial renewal records including reconciling Salesforce, strategic pricing sheets, and monthly billing sheets, highlighting anomalies for leadership review.
• Create and analyse requested reports and system records to determine trends and metrics that can be used to advise our tactical processes.
• Ensure non-technical case activities are actioned promptly, such as follow-ups.
• Assist the Jonas Billing Team in completing our Company supplier form if requested by customers and assist in registering RBRO as a supplier in the customer payment portal.
• Assist in planning, coordination, and execution of various employee engagement activities and company events.
• Assist in preparing Townhall materials related to new hire introductions, Team member shout-outs, etc.
• Assist in booking meeting rooms and arranging catering at the Jonas office during planning sessions and company events.
• Act as the Company's point person for office administration and assist the team with requests including shipping client laptops and purchasing office supplies needed for planning, etc.
• Perform other duties as required.

Qualifications & Experience
Requirements

• 1-3 years of work experience as an Admin or Finance Assistant
• Background in Accounting, Finance, or Business; University or College degree is an asset
• Strong analytical and problem-solving skills with a solutions-oriented approach to challenges
• Hands-on experience with a Financial system like QuickBooks or General Plains and MS Office Suite (Excel, Word, Outlook, Powerpoint)
• Advanced MS Excel skills is an asset (pivot tables, vlookups)
• Excellent attention to detail, ability to multi-task, and resourceful
• Excellent verbal and written communication skills and ability to collaborate cross functionally
• Self-motivated, proactive individual with a can-do attitude
• Works well under pressure with minimum supervision
• Able to succeed in an entrepreneurial environment with changing priorities

Competencies

• Action Oriented
• Time Management
• Written Communications
• Customer Focus
• Process Management
• Problem Solving

Benefits We Offer

• Market-leading Salary
• Medical Coverage – Self & Dependents
• Parents Medical Coverage
• Provident Fund
• Employee Performance-based bonuses
• Home Internet Subsidy
• Conveyance Allowance
• Profit Sharing Plan [Tenured Employees Only]
• Life Benefit
• Child Care Facility
• Company Provided Lunch/Dinner
• Professional Development Budget
• Recreational area for in-house games
• Sporadic On-shore training opportunities
• Friendly work environment
• Leave Encashment

Disclaimer

At Contour, we attribute our success to the unique contributions of our diverse staff. We're committed to fostering a culture of respect that thrives on the varied perspectives and experiences of all individuals we recruit, employ, promote, and compensate. Since day one, we've adhered to a policy that champions a work environment honoring the worth and dignity of each person while being free from all forms of employment discrimination.

In our continuous effort to promote inclusivity, we extend our commitment to individuals with special needs by providing reasonable accommodations. We actively encourage qualified individuals with special needs to apply for openings within our company. Should you require assistance in completing the application process or have any inquiries regarding special facilities, please contact our HR team. Your unique talents and abilities are welcomed and valued here.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• IT Services and IT Consulting

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