Admin Executive

Overview

Admin Executive - UDISE & Front Office Operations

Purpose of Role: To ensure efficient management of student records, accurate and timely reporting of UDISE+ data, smooth front office operations, and effective coordination with educational authorities. This role supports regulatory compliance, admissions, and delivering excellent service to students, parents, and visitors.

About Manthan School

Manthan is recognised as one of the leading international day schools by Education World, ranked 3rd in Hyderabad and 18th across India. Families choose our international school for its strong academic record and close-knit community. Learning at Manthan is engaging and inclusive, encouraging students to explore confidently and develop a lifelong love of learning. Students achieve excellent academic results and successful university placements while developing essential life skills.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Their success is our success. Wellbeing and safety are essential for learners and learning. We identify safeguarding and Health & Safety issues and act on concerns appropriately.

Treat everyone with care and respect. We promote the well-being of self and others and embrace similarities and differences.

Operate effectively. We focus on high-impact activities, apply school policies and procedures, and embody the community's shared ideas.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. We engage in personal and professional development and school improvement.

Responsibilities

Admin Executive - UDISE & Front Office Operations - Key Responsibilities

Admission & Student Records Management

• Maintain and update admission registers with accurate student details.
• Ensure compliance with documentation standards.
• Assist during enrolment and verify student documents.

UDISE+ Data Management

• Collect, compile, and upload school data to the UDISE+ portal.
• Ensure accuracy in data related to students, staff, infrastructure, and academics.
• Coordinate with departments for timely data submission.

Front Office & Communication

• Manage reception and phone calls.
• Greet and assist visitors, parents, and students.
• Provide administrative support to admissions and other departments.

Coordination with Authorities

• Attend MEO meetings and training sessions.
• Communicate and comply with directives from education departments.

Student Identification & Documentation

• Generate PEN and APAAR IDs.
• Oversee student ID card design, printing, and distribution.
• Manage withdrawals and prepare Transfer, Bonafide, and Study Certificates.
• Maintain records of CBSE/Cambridge Board certificates.

Skills, Qualifications and Experience

• 2 to 3 years of experience with UDISE+, APAAR, and PEN systems.
• Strong organizational and data management skills.
• Proficiency in MS Office and school management software.
• Excellent communication and interpersonal skills.
• Ability to multitask, prioritize, and work collaboratively with multiple teams.
• Prior experience in school administration including UDISE.
• Exposure to government education data systems.
• Experience in front office or customer-facing administrative functions.

Safeguarding & Diversity Commitments

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All post holders are subject to appropriate vetting procedures, including online due diligence checks, references and satisfactory Criminal Background Checks covering the previous 10 years' employment history.

ISP is committed to diversity, equity, inclusion and belonging, and to hiring and developing high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other characteristics. Candidates who share our vision and principles are encouraged to apply.

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