
Assistant Manager/P.S To General Manager
4 weeks ago
We are looking for an Assistant Manager/Personal Secretary to our General Manager. A young graduate with less than 1 year experience is preferred.
Job Responsibilities as follows:
- Act as the point of contact between the manager and internal/external clients
- Screen and direct phone calls and distribute correspondence
- Handle requests and queries appropriately
- Manage diary and schedule meetings and appointments
- Make travel arrangements
- Take dictation and minutes
- Source office supplies
- Produce reports, presentations and briefs
- Devise and maintain office filing system
- Maintain daily cash ledgers, reports, party accounts
- Coordinate with clients
- Act as a substitute incase any office employe is not available
- Should be available on call/emergencies to assist the GM at any time
Proven work experience as a personal assistant/manager in a customs clearing company
Knowledge of office management systems and procedures
MS Word & Excel and English proficiency
Outstanding organisational and time management skills
Up-to-date with latest office gadgets and applications
Ability to multitask and prioritize daily workload
Excellent verbal and written communications skills
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