Executive Assistant

4 weeks ago

Lahore, Punjab, Pakistan Alliance Investments Management LLC Full time

2 days ago Be among the first 25 applicants

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Global HR Business Partner | Expert in International Recruitment & Payroll | Driving Employee Engagement & Organizational Success

Working Hours: Aligning with EST Time Zone

Company: AIM (Alliance Investments Management)

About the Role:

We are seeking a highly organized and proactive Executive Assistant / Chief of Staff to provide top-tier support to our CEO and leadership team. This role requires a dynamic individual who can manage a wide range of administrative, operational, and executive support tasks with precision and discretion. The right candidate will thrive in a fast-paced environment and enjoy managing both professional and personal schedules seamlessly.

Key Responsibilities:

Executive Support:

  • Manage and coordinate the CEO's calendar, including scheduling meetings, calls, and appointments with internal teams, partners, and external stakeholders.
  • Prepare daily schedules, meeting briefs, agendas, and related documentation.
  • Act as a gatekeeper and liaison, ensuring smooth and effective communication between the CEO and all stakeholders.
  • Track and manage deadlines, action items, and project timelines.

Travel Management:

  • Plan, book, and manage domestic and international travel arrangements.
  • Prepare detailed travel itineraries, travel budgets, and cost plans using Google Sheets and other tools.
  • Coordinate logistics, including flights, accommodation, and ground transportation.

Personal Assistance:

  • Manage personal appointments for the CEO, such as medical visits, family obligations, and personal commitments.
  • Ensure seamless integration of professional and personal schedules.

Communication & Documentation:

  • Prepare concise reports, meeting summaries, minutes, and action item lists.
  • Facilitate timely communication and follow-ups with internal and external parties.
  • Maintain confidentiality and professionalism in all communications.

Administrative Duties:

  • Maintain confidential files, records, and important documents.
  • Support project management by tracking progress, timelines, and deliverables.
  • Assist in preparation of presentations, spreadsheets, and correspondence.

Requirements:

  • 3+ years of proven experience as an Executive Assistant, Chief of Staff, or in a similar high-level administrative role.
  • Exceptional verbal and written communication skills in English.
  • Proficiency in Google Workspace (Sheets, Docs, Calendar, Gmail).
  • Demonstrated ability to create and manage cost plans, travel budgets, and detailed itineraries.
  • High level of discretion, professionalism, and organizational skills.
  • Ability to work flexible hours aligned with the EST time zone.
  • Strong prioritization skills with the ability to work independently under pressure.
  • Experience working with US-based teams and international environments.

Preferred Qualifications:

  • Bachelor's degree in Business Administration, Communications, or a related field.
  • Prior experience supporting C-level executives in a multinational or international company.

How to Apply:

  • Send your CV with the subject line "Chief of Staff / Executive Assistant" to abdulmoqeet@ainvestmentsm.com
Seniority level
  • Seniority levelMid-Senior level
Employment type
  • Employment typeFull-time
Job function
  • Job functionAdministrative
  • IndustriesInvestment Management

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