Current jobs related to Document Controller - Karachi, Sindh - The Citizen Foundation

  • Document Management Specialist

    7 days ago

    Karachi, Sindh, Pakistan beBee Careers Full time

    Document Management SpecialistThe Document Management Specialist plays a pivotal role in maintaining the document control system for engineering departments, ensuring seamless storage, retrieval, and distribution of information across teams. This critical position facilitates smooth project execution, regulatory compliance, and effective stakeholder...

  • Document Management Specialist

    2 weeks ago

    Karachi, Sindh, Pakistan beBee Careers Full time

    Job Description:The Document Controller role plays a vital part in ensuring the smooth execution of projects, regulatory compliance, and effective stakeholder communication. This position supports the organization's mission by guaranteeing that projects are well-documented and efficiently managed.

  • Project Documentation Coordinator

    2 weeks ago

    Karachi, Sindh, Pakistan beBee Careers Full time

    This role is responsible for establishing and maintaining the document control system, ensuring proper storage, retrieval, and distribution of information across teams via platforms such as SharePoint.

  • Visa Documentation Officer

    1 week ago

    Karachi, Sindh, Pakistan Horizon Technologies Full time

    Horizon Technologies is seeking a passionate and highly motivated Visa Documentation Officer for a US-based Travel Agency. As a Visa Documentation Officer, your responsibilities would typically include helping clients with documentation, verifying, and assisting in applications.Responsibilities:Document Verification: Reviewing and verifying visa...

  • Quality Control Specialist

    2 weeks ago

    Karachi, Sindh, Pakistan beBee Careers Full time

    Job OverviewThe role of a Quality Control Manager is to oversee the production process, ensuring that finished goods meet customer standards.Daily ResponsibilitiesMonitor daily manufacturing activities to guarantee compliance with customer requirements.Evaluate semi-finished goods received from suppliers for adherence to quality standards.Supervise...

  • Finance Controller

    2 weeks ago

    Karachi, Sindh, Pakistan NADIA'S Full time

    Require services of a career-oriented, high-caliber finance professional to join our team as Senior Manager Finance. The candidate should have multidimensional experience of up to 10 years in Strategy, Finance, and Operations, with exposure to a wide spectrum of functions and responsibilities, including key business processes, accounting and internal control...

  • Quality Control Specialist

    2 weeks ago

    Karachi, Sindh, Pakistan beBee Careers Full time

    Quality Control ManagerWe are seeking a highly skilled Quality Control professional to join our team.The ideal candidate will have a B.Sc. from a reputable institute and 5+ years of experience in managing quality issues during production and final areas.Responsibilities:Manage ISO documentation related to the departmentLead large-scale pharmaceutical company...

  • Healthcare Documentation Specialist

    1 week ago

    Karachi, Sindh, Pakistan beBee Careers Full time

    Medical Records AssistantWe are seeking a highly skilled and detail-oriented professional to support our psychiatrist and healthcare team in managing patient documentation, record-keeping, and correspondence. This role requires a background in psychology to assist in crafting medical letters, handling patient records, and ensuring compliance with legal and...

  • Inspector - Quality Control

    2 weeks ago

    Karachi, Sindh, Pakistan beBee Careers Full time

    Inspector - Quality ControlWe are looking for an experienced Inspector - Quality Control to join our team. The successful candidate will be responsible for ensuring the quality of our products and processes.Inspect production lines/areas for GMP compliance.Ensure that all materials used in production meet the required specifications.Test and inspect products...

  • Healthcare Documentation Specialist

    5 days ago

    Karachi, Sindh, Pakistan beBee Careers Full time

    Job Title: Medical Records Coordinator. Coordination is key to ensuring seamless patient care and documentation processes.Job Description:We are seeking a highly organized and detail-oriented Medical Records Assistant to join our team in managing patient documentation, record-keeping, and correspondence. This role requires a professional with a background in...

Document Controller

4 weeks ago

Karachi, Sindh, Pakistan The Citizen Foundation Full time

The Document Controller is responsible for establishing and maintaining the document control system for the engineering department, ensuring proper storage, retrieval, and distribution of information across teams via platforms such as SharePoint. This role supports smooth project execution, regulatory compliance, and effective stakeholder communication, directly contributing to the NGO's mission of building schools by ensuring projects are well-documented and efficiently managed.

1. Document Control & Management
  • All filing tasks will be the Document Controller's responsibility.
  • Improve document control processes to reduce reliance on paper.
  • Establish and maintain a structured document filing system for seamless access and retrieval.
  • Develop and enforce reference numbering protocols for consistency and traceability.
  • Receive, register, distribute, and track project-related documents, including technical drawings, contracts, reports, specifications, and meeting minutes.
  • Implement and enforce strict version control processes, ensuring only the latest versions are accessible to stakeholders.
  • Maintain compliance with regulatory requirements, internal policies, and ISO standards.
  • Facilitate efficient information flow by coordinating document exchange between internal teams, vendors, and external stakeholders.
  • Ensure proper page numbering, indexing, and categorization of documents for easy retrieval.
  • Ensure that all digital documents remain secure and confidential.
  • Track all document revisions, noting revision numbers, reasons for changes, and obtaining sign-off from the responsible person or sectional head.
2. Digital Document Management & Collaboration
  • Administer and optimize document management systems (e.g., SharePoint, Aconex, Procore) to ensure real-time access and seamless collaboration.
  • Develop user guidelines and ensure employees are well-versed in document management best practices.
  • Implement access control measures to safeguard confidential and sensitive documents.
  • Ensure historical document records are securely archived for future reference.
3. Documentation and Report Preparation
  • Assist in the preparation, generation, and systematic storage of reports and project documentation.
  • Ensure the accuracy and timely delivery of project reports, compliance documents, and technical manuals.
  • Continuously review and update documentation to reflect the latest policies and process changes.
4. Training and Support
  • Conduct regular training sessions for staff to ensure compliance with document control procedures.
  • Provide guidance on document management software and tools to enhance efficiency across departments.
5. Document Flow and Distribution
  • Establish protocols for streamlined document flow across departments.
  • Track and manage document distribution, ensuring timely access for relevant stakeholders.
  • Develop standardized templates for reports and documents to improve efficiency and consistency.
6. Project and Task Management
  • Effectively handle multiple tasks while ensuring all document-related deadlines are met.
  • Act as a liaison between project management teams and document control functions to enhance coordination.
7. Compliance, Archiving, and Continuous Improvement
  • Maintain secure, well-organized archives for project documents, ensuring future accessibility.
  • Conduct periodic audits to assess document control effectiveness and identify areas for improvement.
  • Recommend and implement process enhancements to optimize document control workflows.
#J-18808-Ljbffr