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Sports Administration Specialist

4 weeks ago

Lahore, Punjab, Pakistan Lahore Universityof Management Sciences Full time

Position Purpose:
The Sports Administration Specialist is responsible for overseeing all aspects of LUMS Internal and External Sports
events along with HEC Competitions. This role ensures the effective coordination, planning, and execution of
sports activities while also enhancing the department's presence through social media and other communication
channels. The position requires managing budgets, maintaining sports facilities, and conducting research to
improve sports programmes and student well-being.

Key Accountabilities:

  • Coordination of HEC Competitions: communication, coordination, and planning of all HEC
    Competitions ensuring LUMS Teams' participation.
  • Event Management: Supervise and assist with the setup of competitions and championships; major sports
    events such as O Week Gala, NOP Gala, LUMS Sports Fest, and Spring Fest.
  • Record Keeping: Maintain detailed records of all internal and external events of LUMS.
  • Social Media and Digital Presence: Create and oversee the department's social media platforms and sports
    portal modifications.
  • Budget Management: Work with the HOD Sports Department to finalise and manage budgets based on
    departmental requirements.
  • Facility Management: Supervise sports facilities, assign daily duties, and conduct regular inspections to ensure
    proper maintenance.
  • Research and Analysis: Research on sports wellness and recreation; provide insights; conduct detailed
    analysis and identify areas of improvement.
  • Communication and Reporting: Create newsletters and video news for the Sport's Office ensuring effective
    communication of sports highlights.
  • Credit Course Management: Responsible for managing, planning, coordinating, and uploading courses/results
    on Zambeel.
  • Team Management: Work with the team, assign duties, and handle the coaches and their programmes.
  • Safety and Compliance: Ensure all sports activities and facilities adhere to safety regulations and compliance
    standards.
  • Stakeholder Engagement: Develop and maintain relationships with key stakeholders including students, faculty,
    alumni, and external partners.
  • Programme Development: Develop and implement new sports programmes and initiatives to enhance student
    engagement and participation.
  • Marketing and Promotion: Create marketing strategies to promote sports events and activities, increasing
    visibility and participation.
  • Training and Development: Provide training and development opportunities for team members and coaches to
    enhance their skills and knowledge.
  • Strategic Planning: Contribute to the strategic planning and development of the Sports Department, aligning
    with the overall goals of the institution.
  • Student Support: Offer guidance and support to student-athletes, ensuring their academic and athletic needs
    are met.
  • Data Management: Collect, record, and analyse data related to sports activities and student participation to inform decision-making and improve programmes.

Knowledge & Skills:

  • Expertise in organising and managing large-scale sports events and competitions.
  • Proficiency in managing social media platforms and creating digital content.
  • Strong skills in budget planning, allocation, and financial oversight.
  • Ability to conduct detailed research, statistical analysis, and data interpretation.
  • Strong skills in creating newsletters, video news, and presentation materials.
  • Knowledge of maintaining and supervising sports facilities.
  • Ability to manage a diverse team including coaches, staff, and volunteers.
  • Capable of developing and implementing strategic plans to achieve long-term goals.
  • Skilled in building and maintaining relationships with key stakeholders.
  • Proficient in identifying problems, analysing situations, and implementing effective solutions.

Behaviours:

  • Ensures accuracy and thoroughness in all aspects of work, from event planning to data analysis.
  • Takes the initiative to launch new projects and improve existing processes.
  • Works effectively with different departments and stakeholders to achieve common goals.
  • Applies critical thinking to solve problems and make informed decisions based on research and data.

To qualify for the role, you must have:

  • Bachelor's degree in Sports Management, Business Administration, or a related field. A master's degree is
    preferred.
  • Minimum of 3 years of experience in administration, event management, or a related area. Proven track record
    of successfully organising sports events and competitions. Experience in social media management and digital marketing is an asset.

What We Offer:

A Learning Ecosystem
LUMS offers a dynamic work culture that encourages learning and innovation, skills development, and contribution to areas beyond your job role. You will have the opportunity to learn and interact with the best academic minds in Pakistan, as well as to work with highly experienced professionals.

Intellectual Freedom
We believe in the pursuit of knowledge, provide the freedom to explore across different disciplines and value the diverse expression of all community members for mutual learning and advancement.

Benefits
LUMS offers competitive benefits to its academic and professional colleagues including Provident Fund, Group Life
Insurance, EOBI for Pension Scheme, Outpatient medical coverage for self and family, and In-patient Health Insurance for self, spouse, and dependent children.

Campus Perks
The LUMS campus offers all the facilities and amenities of a world-class university, including a Sports Complex offering international standard courts for badminton, squash, tennis, basketball and volleyball, a FINA certified 25M swimming pool, and separate gyms for women and men. In addition to the LUMS Dining Center, there is a variety of eateries across campus offering popular cuisines, a breath-taking mosque, a medical centre, the LUMS Library, car parking as well as transport facilities for females, and a professionally run Day Care Center for children of community members.

Discounts
LUMS also provides a wide range of corporate discounts and internal educational discounts to its community as a token of each member's value to our community. Our internal educational discounts include waiver of undergraduate tuition fees of employees' children studying at LUMS, scholarships for master's programs in several schools, and executive development programs offered by the nationally recognized Rausing Executive Development Center (REDC).

LUMS is an equal opportunity employer.

We celebrate diversity and are committed to building an inclusive workplace for all
our employees. We do not discriminate on the basis of gender, race, religion, caste, ethnicity, age, non-disqualifying physical
or psychological disability or social status. Candidates belonging to minority groups are encouraged to apply.

Application Instructions
If you believe you meet the essential criteria mentioned above, please apply by sending your resume to hrd@lums.edu.pk. Kindly include the subject line "Application for Marketing, Admissions, and Student Affairs Specialist" in your email.

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